Administration Specialist Associate

Intesa Sanpaolo Group; Abu Dhabi; On-site; AED 78,000 - 123,000; Full time

Job summary

Intesa Sanpaolo Group in Abu Dhabi is seeking an Administrative Support professional to assist the Branch operations. You will back the Office Manager and Accounting Department in daily administrative, operational, and accounting activities to ensure efficient branch functioning.

You will support administrative processes, maintain records, coordinate procurement and payments, and collaborate with external service providers.

Qualifications

• 3-5 years of experience in the role.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Basic knowledge of administrative and accounting processes.
• Basic knowledge of procurement and document management practices.
• Strong knowledge of the bank’s products and services.

Responsibilities

• Support the Office Manager in the day-to-day administration of the Branch.
• Prepare Purchase Orders, payment documentation and records per procedures.
• Assist Accounting with documentation and entries within assigned responsibilities.
• Maintain accurate administrative, accounting, procurement and filing records.
• Coordinate with vendors, suppliers, and external authorities on administrative matters.
• Support vendor contracts, office services and procurement activities.
• Maintain petty cash records and administrative expense documentation.
• Prepare reports, presentations and other administrative documentation.
• Maintain office supplies and operational trackers.
• Support internal and external audit requests by organizing documentation.

Skills

MS Office

Excel

Word

PowerPoint

Administrative skills

Accounting basics

Procurement knowledge

Document management

Banking products knowledge

Tools

Procurement software

Document management system

Job description

Select how often (in days) to receive an alert: Create Alert

You will be responsible for providing administrative support across the Branch, assisting the Office Manager and the Accounting Department in the day-to-day execution of administrative, operational and accounting-related activities, while contributing to the efficient functioning of the Branch. You will contribute to the efficient day-to-day operation of the Branch by supporting administrative processes, maintaining accurate records and documentation, coordinating procurement and payment activities, and working closely with colleagues and external service providers. The role provides broad exposure to the Branch's administrative, operational and accounting activities, offering an excellent opportunity to develop within an international banking environment.

What you'll be doing

Key responsabilities will be:

• Support the Office Manager in the day-to-day administration of the Branch.
• Prepare Purchase Orders, payment documentation and administrative records in accordance with internal procedures.
• Support the Accounting Department with accounting documentation and the preparation, recording and system input of accounting and administrative entries within the scope of assigned responsibilities.
• Maintain accurate administrative, accounting, procurement and filing records.
• Coordinate with vendors, suppliers, service providers and external authorities on administrative matters.
• Support the administration of vendor contracts, office services and procurement activities.
• Maintain petty cash records and administrative expense documentation.
• Prepare reports, presentations and other administrative documentation as required.
• Maintain office supplies, operational trackers and other Branch administrative records.
• Support internal and external audit requests by retrieving and organizing documentation.

Who we are looking for

If you want to turn your passion into a career and you have the following characteristics, we are waiting for you:

• 3-5 years of experience in the role
• Microsoft Office proficiency, including Excel, Word and PowerPoint
• Basic knowledge of administrative and accounting processes
• Basic knowledge of procurement and document management practices
• Strong knowledge in the Bank’s product and services.

About us

We are the leading banking group in Italy and one of the Top Tier in Europe. Join us and be part of our successful story!

With over 20 million customers in Italy and abroad, we are a true engine of sustainable growth, with a strong commitment to the environment and a tangible impact on society. People are our driving force. We take care of them and foster an inclusive culture where everyone feels valued and empowered.

The IMI Corporate & Investment Banking Division is a global partner for Corporate, Public Finance and Financial Institutions clients. Committed to supporting the economy in the countries in which it operates, it stands out for its historical presence in financial markets and its extensive and innovative offer.

Join an international and innovative Group. Don't wait for the future, choose it!

#sharingfuture

We guarantee an inclusive and equal environment. We will consider all applicants regardless of race, religion, sexual orientation, gender identity, marital status, national origin, age, disability, or any other protected category in compliance to D.lgs. 198/2006, 215/03 and 216/03.

For the evaluation of the application, the data will be processed by Intesa Sanpaolo S.p.A.as Data Controller. We invite you to review the dedicated Privacy Information Notic e for more details.