Admin & Support Supervisor

Emirates Flight Catering; Dubai; On-site; AED 110,000 - 170,000; Full time

Benefits offered by this job

Two duty meals provided at EKFC

Health and wellness coverage

Paid time off and public holidays

Performance-based annual bonus

Learning and development support

Team events and engagement activities

Job summary

Emirates Flight Catering (EKFC) is seeking an experienced Administrative Coordinator to streamline daily operations across departments, ensuring smooth workflow and strong inter-departmental communication.

You will track procurement and installation schedules for production machinery, liaise with Procurement, Engineering, Finance, Safety, and Food Safety & Hygiene teams, and maintain confidential records with secure handling.

Qualifications

• Bachelor’s degree or equivalent qualification required.
• Proficiency in MS Office Suite, especially Excel.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate daily administrative and operational activities across departments.
• Coordinate procurement and installation schedules for production machinery and project equipment.
• Maintain confidential personnel and departmental records with secure handling and reporting progress.

Skills

Attention to detail

MS Office proficient

Excellent communication

Independent & collaborative

Problem solving

Education

Bachelor’s degree or equivalent

Tools

MS Office

Excel

Job description

• Coordinate daily administrative and operational activities across departments, ensuring smooth workflow execution, effective communication, and adherence to departmental procedures.
• Coordinate the tracking of procurement and installation schedules for production machinery and project-related equipment, ensuring timely delivery and operational readiness by effectively liaising with key stakeholders including Procurement, Engineering, Finance, Safety, and Food Safety & Hygiene teams.
• Maintain confidential personnel and departmental records with secure handling and controlled information release, while monitoring progress of administrative tasks and project milestones through regular reporting and timeline tracking to ensure timely completion.
• Support budget and cost control processes by maintaining accurate expenditure records, validating procurement transactions, and contributing data for financial planning and reporting.
• Monitor TAS reports and manage workforce planning activities, including vacation scheduling and roster coordination, to support resource availability and operational continuity.
• Provide dedicated administrative support for compliance initiatives such as internal audits, training coordination, and follow-up on food safety and hygiene actions, ensuring timely closure of non-conformities.
• Supervise junior administrative staff by assigning tasks, providing performance guidance, and ensuring quality and timely - completion.
• Coordinate staff engagement activities and departmental events to foster team cohesion and a positive work environment.

Responsibilities

• Coordinate daily administrative and operational activities across departments, ensuring smooth workflow execution, effective communication, and adherence to departmental procedures.
• Coordinate the tracking of procurement and installation schedules for production machinery and project-related equipment, ensuring timely delivery and operational readiness by effectively liaising with key stakeholders including Procurement, Engineering, Finance, Safety, and Food Safety & Hygiene teams.
• Maintain confidential personnel and departmental records with secure handling and controlled information release, while monitoring progress of administrative tasks and project milestones through regular reporting and timeline tracking to ensure timely completion.
• Support budget and cost control processes by maintaining accurate expenditure records, validating procurement transactions, and contributing data for financial planning and reporting.
• Monitor TAS reports and manage workforce planning activities, including vacation scheduling and roster coordination, to support resource availability and operational continuity.
• Provide dedicated administrative support for compliance initiatives such as internal audits, training coordination, and follow-up on food safety and hygiene actions, ensuring timely closure of non-conformities.
• Supervise junior administrative staff by assigning tasks, providing performance guidance, and ensuring quality and timely - completion.
• Coordinate staff engagement activities and departmental events to foster team cohesion and a positive work environment.

Qualifications

Educational Qualifications:

• Bachelor’s degree or equivalent qualification required

Work Experience

• Minimum 5 years of experience in relevant field preferably within the hospitality/airline industry

Skills

• Attention to detail with the ability to review and analyze information accurately.
• Proficiency in MS Office Suite, especially Excel.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Strong problem-solving skills and ability to handle multiple tasks simultaneously.

About Us

EKFC ( https://www.emiratesflightcatering.com/about-us/):

Build Your Future With Us

At Emirates Flight Catering (EKFC), our people are at the heart of everything we do. As one of the world’s largest catering and hospitality services providers, we deliver excellence at scale—supporting airlines, hospitality brands, and global events every day. Our success is driven by the passion, professionalism, and commitment of our teams.

Why Work With Us

At EKFC, your role matters. Whether you work in operations, engineering, corporate services, or support functions, you contribute to delivering safe, reliable, and high‑quality services every single day.

You’ll Be Part Of

• A globally recognised organisation within the Emirates Group ecosystem
• A diverse, multicultural workforce united by shared standards and values
• A fast‑paced, operational environment where responsibility and professionalism matter
• A workplace that values integrity, accountability, and continuous improvement

What You Can Expect

• Collaborative and approachable leadership
• A diverse, multicultural team
• Open communication and transparency

Rewards & Benefits

We offer a competitive benefits package designed to support your well-being:

• Competitive salary and benefits
• Two duty meals provided at EKFC
• Health and wellness coverage
• Paid time off and public holidays
• Performance‑based annual bonus and salary review opportunities, subject to eligibility and company policy
• Recognition for achievements and commitment, including monetary NAJM Awards (Appreciation, Bronze, Silver & Gold levels)
• Learning and development support
• Team events and engagement activities

(Benefits may vary by role and location.)

Our Recruitment Journey

• Application review
• Initial interview or assessment
• Technical Interview & Case Study presentation
• Background Check
• Employment Contract

We aim to keep candidates informed every step of the way.

(The recruitment and interview process may vary depending on the role.)