Admin Officer – Embassy (Spanish English Arabic)

Reap HR Consultancy; Abu Dhabi; On-site; AED 61,000 - 73,000; Full time

Benefits offered by this job

Salary: AED 6000 per month

Monday to Friday working schedule

Standard 8-hour working day

Professional Embassy working环境

Exposure to diplomatic and government'

Long-term career developmentopportunit

Job summary

Embassy in Abu Dhabi is seeking an experienced Admin Officer to support its administrative team. You will liaison between the Embassy and UAE government entities, ministries, and external organizations.

The successful candidate will possess strong administrative expertise, advanced MS Office 365 skills, and the ability to manage sensitive information with discretion and diplomacy. Immediate joining preferred.

Qualifications

• Minimum 2 years of administrative experience.
• Experience with government authorities or embassies preferred.
• Excellent MS Office 365 skills (Word, Excel, Outlook, PowerPoint).
• Professional written and verbal communication.
• Ability to handle confidential information with discretion.
• Willingness to work extra hours.

Responsibilities

• Manage daily administrative operations of the Embassy office.
• Liaise with UAE government ministries and official institutions.
• Draft review and manage official correspondence letters and reports.
• Maintain organized filing systems for physical and electronic records.
• Schedule meetings and official engagements.
• Prepare presentations and documents using MS Office 365.
• Handle communications professionally and efficiently.
• Provide administrative support to senior Embassy personnel.
• Maintain confidentiality of records and sensitive information.
• Assist with visa applications and related documentation.
• Coordinate with external service providers and government departments.

Skills

Communication skills

Diplomatic awareness

Confidentiality

Multitasking

Tools

Microsoft Office 365

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

JOB Title: Admin Officer Embassy (Spanish / English / Arabic)

• Location: Abu Dhabi UAE
• Salary: AED 6000 per month
• Employment Type: Full-Time
• Working Days: Monday to Friday
• Working Hours: 8 Hours Per Day
• Visa Status: Candidates with their own visa preferred
• Joining: Immediate Joiners Preferred

Job Summary

A prestigious Embassy based in Abu Dhabi is seeking a highly professional and experienced Admin Officer to join its administrative team.

The successful candidate will serve as a key liaison between the Embassy and UAE government entities ministries local authorities and external organizations. This position requires exceptional communication skills diplomatic awareness confidentiality and the ability to represent the Embassy professionally in both formal and semi-formal environments.

The ideal candidate will possess strong administrative expertise advanced MS Office 365 skills and the ability to manage sensitive information with discretion and professionalism.

Key Responsibilities

• Manage daily administrative operations of the Embassy office.
• Liaise and coordinate with UAE government ministries authorities and official institutions on behalf of the Embassy.
• Draft review and manage official correspondence letters reports and documentation.
• Maintain organized filing systems for both physical and electronic records.
• Schedule meetings appointments and official engagements.
• Prepare presentations reports and official documents using Microsoft Office 365.
• Handle incoming and outgoing communications professionally and efficiently.
• Provide administrative and coordination support to senior Embassy personnel.
• Maintain confidentiality of Embassy records communications and sensitive information.
• Assist with visa applications permits documentation processes and related administrative matters.
• Coordinate with external service providers and government departments when required.
• Perform additional duties and provide support outside standard working hours when necessary.

Requirements Experience

• Minimum 2 years of administrative experience.
• Previous experience within government diplomatic missions embassies corporate organizations or institutional environments is preferred.
• Experience dealing with government authorities and official entities is highly desirable.

Language Requirements

Professional proficiency in one or more of the following:

• English
• Arabic
• Spanish

Technical Skills

• Advanced proficiency in Microsoft Office 365.
• Strong working knowledge of:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft PowerPoint
• Ability to prepare professional reports correspondence presentations and official documentation.

Competencies

• Excellent written and verbal communication skills.
• Strong diplomatic understanding and professional etiquette.
• Outstanding organizational and time-management skills.
• Ability to prioritize multiple tasks effectively.
• High level of integrity confidentiality and discretion.
• Professional appearance and conduct at all times.
• Ability to work independently and within a multicultural environment.
• Willingness to work additional hours when operational requirements demand.

Candidate Assessment Questions

• Do you currently hold your own UAE visa Please specify visa type and validity.
• How many years of administrative experience do you have
• Have you worked with government entities ministries embassies or diplomatic missions before
• Which languages can you communicate in professionally
  • English
  • Arabic
  • Spanish
• Rate your Microsoft Excel proficiency:
  • Basic
  • Intermediate
  • Advanced
• Rate your Microsoft Word proficiency:
  • Basic
  • Intermediate
  • Advanced
• Have you prepared official correspondence reports and presentations in previous roles
• Describe your experience dealing with government authorities or official institutions.
• How do you manage confidential information and sensitive documentation
• Are you willing to work additional hours when required
• What is your current location
• What is your current salary
• What is your expected salary
• How soon can you join

BenefitsBenefits

• Salary: AED 6000 per month
• Monday to Friday working schedule
• Standard 8-hour working day
• Professional Embassy working environment
• Exposure to diplomatic and governmental operations
• Long-term career development opportunities

- Minimum 2 years of administrative experience government diplomatic corporate or institutional environment preferred - Proficiency in one or more of the following languages: - Spanish (professional level) - English (professional level) - Arabic (professional level) - Excellent MS Office 365 skills Word Excel Outlook PowerPoint (advanced proficiency required not basic) - Strong written and verbal communication skills - High level of diplomatic understanding and professional etiquette - Experience communicating with government bodies authorities or official institutions preferred - Strong organizational and time management skills - Ability to handle confidential information with complete discretion - Professional presentation and conduct at all times - Willingness to work extra hours when the role requires - Available to join immediately