Admin & Facilities Management Executive

SAS- TALENT; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

SAS- TALENT in Dubai seeks a proactive Junior Facilities & Admin Executive to support daily office operations, vendor coordination, and SAP-based procurement. You will ensure seamless facility functionality, strict admin compliance, and precise expenditure records in SAP.

The role requires 5-7 years of facilities/admin experience in Dubai and hands-on SAP MM/FI/S4HANA expertise, along with strong MS Office skills and attention to detail. This is an on-site position with dynamic operations.

Qualifications

• Bachelor’s degree in Business Administration, Facility Management, or related field.
• 5-7 years of facilities, admin, and vendor coordination experience in Dubai.
• Hands-on SAP experience (MM/FI/S4HANA) for procurement, invoices, and PO/GRN processing.
• Proficiency in MS Office (Excel, Word, Outlook).

Responsibilities

• Facilities & Workplace Maintenance: monitor office infra, MEP, HVAC, cleanliness; coordinate repairs and space allocation.
• Vendor Management: liaise with cleaning, security, and maintenance contractors; track SLAs and performance.
• SAP Administration & Procurement: raise PRs/POs, log GRNs, process invoices, maintain SAP spend records.
• Office & Operational Support: manage pantry/stationery inventory, building access, visitor management, safety compliance.
• Reporting & Audits: maintain asset registers, vendor databases, and facility logs; assist monthly utility tracking.

Skills

Vendor coordination

MS Office

Attention to detail

Communication

Multi-tasking

Education

Bachelor’s degree in Business Administration or related

Tools

SAP MM/FI/S4HANA

POs/GRN in SAP

Job description

We are seeking a proactive and detail-oriented Junior Facilities & Admin Executive to support daily office operations, facility maintenance, and vendor coordination. In this role, you will serve as a key operational liaison ensuring seamless office functionality, smooth vendor interactions, and strict administrative compliance. Practical working experience with SAP (MM/FI modules/ S4HANA) for procurement, purchase orders, and vendor invoice processing is essential.

Key Responsibilities

• Facilities & Workplace Maintenance: Conduct daily walk-throughs to ensure office infrastructure, MEP (mechanical, electrical, plumbing), HVAC, and cleanliness meet operational standards. Coordinate routine repairs, preventive maintenance, and workspace allocations.
• Vendor & Service Provider Management: Liaise with third-party vendors (cleaning, security, building management, office supplies, and maintenance contractors). Monitor vendor SLAs, track service completion, and review performance against contracts.
• SAP Administration & Procurement: Raise Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP, log goods receipts (GRN), process vendor invoices, and maintain precise operational expenditure records in SAP.
• Office & Operational Support: Manage inventory for pantry supplies, stationery, and consumable items. Assist with building access badges, visitor management, and health & safety compliance adherence.
• Reporting & Audits: Maintain updated asset registers, vendor databases, and facility logs in SAP. Assist senior management with monthly utility tracking and operational expense reporting.

Key Requirements & Qualifications

• Requirement Education Bachelor’s degree in Business Administration, Facility Management, or a related discipline.
• Experience5-7 years of experience in facilities support, office administration, and vendor coordination in Dubai.
• System Skills
  • Hands-on practical experience using SAP (preferably Procurement / Materials Management / Finance modules for raising POs, inventory tracking, and invoice entry).
  • Proficiency in MS Office (Excel, Word, Outlook).
• Functional Knowledge Basic understanding of local Dubai facility regulations, building management guidelines, and health/safety practices.
• Soft Skills Strong communication, vendor negotiation skills, high attention to detail, and a multi-tasking mindset in a high-volume environment.