Administrative Assistant/Receptionist

K&S Properties LLC; Dubai; On-site; AED 39,060 - 55,800; Full time

Job summary

K&S Properties LLC is seeking a proactive Admin Assistant/Receptionist to join their Real Estate team in Dubai. The successful candidate will manage reception, handle property listings, and provide administrative support, ensuring smooth operations. A key responsibility includes client interaction and maintaining documentation.

The ideal applicant should have proven experience in UAE real estate, be proficient with MS Office, and possess excellent communication skills. The position offers a full-time role with a salary between AED 3,500 and AED 5,000 per month.

Qualifications

• Proven UAE experience as an Admin Assistant or Receptionist in a real estate setting.
• Strong computer skills, including MS Office Suite.
• Exceptional organizational and multitasking abilities.

Responsibilities

• Greet and welcome visitors with a positive attitude.
• Manage property listings on popular real estate portals.
• Prepare and draft contracts related to property transactions.

Skills

Organizational skills

Customer service

Communication skills

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

MS Office Suite

Bayut

Property Finder

Dubizzle

Job description

We are seeking a highly organized and proactive Admin Assistant/Receptionist to join our dynamic Real Estate team. The ideal candidate will play a crucial role in ensuring the smooth administrative operations of the company.

Responsibilities

• Reception and Front Desk Management: Greet and welcome visitors with a positive attitude. Answer and direct incoming calls promptly and professionally. Manage the reception area, ensuring cleanliness and a welcoming atmosphere. Handle inquiries and provide basic information about the company.
• Listing Management: Have full knowledge and proficiency in managing property listings on popular real estate portals such as Bayut, Property Finder, and Dubizzle. Update property details, images, and availability on these platforms regularly. Monitor and respond to inquiries from potential clients through online portals.
• Contract Preparation: Prepare and draft contracts related to property transactions, leases, and agreements. Ensure accuracy and completeness of contract details. Coordinate with relevant parties for the timely completion and signing of contracts.
• Administrative Support: Assist in general administrative tasks to ensure the smooth functioning of the office. Manage and organize office documentation and records. Coordinate with other departments for seamless collaboration.
• Client Interaction: Engage with clients in a professional and courteous manner. Assist clients with inquiries and direct them to the appropriate contacts within the company. Maintain a positive and customer‑centric approach in all interactions.

Requirements

• High school diploma or equivalent. Additional qualifications in office administration or a related field are a plus.
• Proven UAE experience as an Admin Assistant or Receptionist in a real estate setting.
• Familiarity with property listings on real estate portals is essential.
• Proficient in using real estate portals such as Bayut, Property Finder, and Dubizzle.
• Strong computer skills, including MS Office Suite.
• Excellent verbal and written communication skills in English.
• Ability to communicate effectively with clients, team members, and stakeholders.
• Exceptional organizational and multitasking abilities.
• Attention to detail and accuracy in contract preparation.
• Maintain a professional appearance and demeanor.
• Uphold confidentiality in handling sensitive information.

Job Type

Full-time

Pay

AED 3,500.00 - AED 5,000.00 per month

Experience

UAE real estate: 2 years (Required)