Admin Coordinator (Russian Speaking)

Whitewill; Abu Dhabi; On-site; AED 100,000 - 160,000; Full time

Job summary

Whitewill in Abu Dhabi is seeking a highly organized Project Coordinator to support the launch and promotion of real estate projects, coordinating with developers and across departments.

You will assist brokers with project information, manage timelines, and help prepare marketing materials and campaigns, ensuring accurate CRM data and compliant processes.

Qualifications

• At least 1 year experience in real estate, project coordination, or operations.
• Strong communication and organisational skills.
• Fluent in Russian and English (written and verbal).
• Ability to manage multiple tasks and projects simultaneously.
• Experience working with CRM systems.
• Attention to detail and structured approach to work.

Responsibilities

• Communicate with developers regarding current and upcoming projects
• Monitor project launch timelines and key milestones
• Manage and maintain client white lists for new project launches
• Update and maintain project information and documentation
• Coordinate with the marketing team and provide all necessary project information
• Support the launch of advertising campaigns for new projects
• Define which projects and materials will be included in advertising campaigns
• Work with the project department on the preparation of marketing materials
• Order marketing materials such as flyers, presentations, and promotional assets
• Coordinate property photo shoots with photographers
• Update and edit internal regulations, procedures, and guidelines
• Work closely with brokers, providing them with project information and support
• Conduct broker attestations and knowledge checks
• Assist colleagues with CRM-related questions and processes
• Coordinate internal processes between departments (excluding Finance and HR)

Skills

Communication

Organisational skills

Multitasking

CRM experience

Russian

English

Tools

CRM software

Job description

We are looking for a highly organized and proactive Project Coordinator to support the launch and promotion of real estate projects. The role involves close communication with developers, coordination between departments, and supporting brokers with project-related information.

Key Responsibilities

• Communicate with developers regarding current and upcoming projects
• Monitor project launch timelines and key milestones
• Manage and maintain client white lists for new project launches
• Update and maintain project information and documentation
• Coordinate with the marketing team and provide all necessary project information
• Support the launch of advertising campaigns for new projects
• Define which projects and materials will be included in advertising campaigns
• Work with the project department on the preparation of marketing materials
• Order marketing materials such as flyers, presentations, and promotional assets
• Coordinate property photo shoots with photographers
• Update and edit internal regulations, procedures, and guidelines
• Work closely with brokers, providing them with project information and support
• Conduct broker attestations and knowledge checks
• Assist colleagues with CRM-related questions and processes
• Coordinate internal processes between departments (excluding Finance and HR)

Requirements

• At least 1 year experience in real estate, project coordination, or operations.
• Strong communication and organisational skills
• Fluent in Russian and English (written and verbal)
• Ability to manage multiple tasks and projects simultaneously
• Experience working with CRM systems
• Attention to detail and structured approach to work

We Offer

• Opportunity to work in a dynamic real estate environment
• Involvement in the launch of new property projects
• Professional growth opportunities
• Supportive and collaborative team environment