Admin Coordinator

Fugro; Dubai; On-site; AED 89,000 - 156,000; Full time

Job summary

Fugro in Dubai seeks an experienced Office Administrator/Coordinator to support the Dubai and JAFZA offices, handling day-to-day operations, procurement, travel, meetings and vendor relations.

You will work closely with senior stakeholders, maintain confidentiality, supervise office staff, and ensure an efficient, organized environment while upholding company policies and standards.

Qualifications

• Excellent English communication skills, both verbal and written.
• MS Office proficiency and computer literacy.
• Strong problem-solving and analytical thinking abilities.
• Organized and detail-oriented with good time management.

Responsibilities

• Assist with department overflow and absences.
• Support staff on project-based work and meetings.
• Prepare and maintain purchase orders; liaise with suppliers.
• Support Dubai and JAFZA office admin matters.
• Arrange regional tasks like travel, transport, and accommodation.
• Coordinate meetings, events and conferences; manage logistics.
• Maintain filing/archiving system for records and docs.
• Manage office supplies and coordinate with facilities.
• Oversee day-to-day office operations and office assistants.
• Develop and implement office policies and procedures.
• Coordinate complex travel itineraries for senior leaders.
• Review and process expense reports in line with policies.

Skills

MS Office proficiency

English communication

Problem solving

Organizational skills

Interpersonal skills

Stakeholder management

Tools

MS Office

Job description

Job Description

Who we are

Do you want to join our Geo-data revolution Fugros global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs so they can design build and operate their assets more safely sustainably and efficiently. But were always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative but work well within a team

Responsibilities

• Assist with department overflow and/or absence
• Support staff in assigned project-based work.
• Prepare and maintain purchase order liaise with the suppliers
• Support Admin Manager for all Dubai and JAFZA office admin matters
• Support in regional tasks like arranging the RMM booking and arranging travel transport and accommodation restaurant reservation
• Support in organizing meetings (internal/external) events and conferences
• Maintain wellorganized filing/archiving system for all office records documents
• Order and maintain office supplies and coordinate with the facility management company for maintenance issues
• Manage and oversee the office assistants team
• Oversee daily office operations ensuring a professional efficient and wellmaintained work environment.
• Manage vendor relationships service contracts and procurement processes.
• Develop and implement office policies procedures and operational standards
• Coordinate complex travel arrangements itineraries and logistics for senior leaders.
• Review and process expense reports ensuring compliance with company policies.

You bring (qualifications & experience)

Priority will be given to immediate joiners.

• Minimum 35 year experience in administrative operational or coordination roles
• Excellent communication skills in English both verbal and written
• Clean UAE drivers licence is essential
• Problemsolving/judgment: the ability to observe think critically and to solve problems using data analysis interpretation and reasoning skills
• Ability and willingness to learn from experience adapt and embrace new situations.
• Being open to new experiences people and information.
• Desire to excel and grow new skills
• Organization skills
• MS Office proficient

Soft Skills

• Exceptional communication and interpersonal abilities.
• Strong decisionmaking prioritization and problemsolving skills.
• Ability to manage multiple highpriority tasks under tight deadlines.
• High emotional intelligence and professionalism.

Personal Attributes

• Proactive resourceful and able to anticipate needs before they arise.
• Confident composed and comfortable interacting with senior stakeholders.
• Highly organized with a strong attention to detail.
• Discreet trustworthy and committed to maintaining confidentiality.
• A culturebuilder who contributes positively to the work environment

What we offer

Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster we think youll be able to do what you do best better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the worlds leading Geo-data specialist we need the strength in depth that comes from a diverse driven team.

Our view on diversity equity and inclusion

At Fugro our people are our superpower. Their variety of viewpoints experiences knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome but discrimination harassment inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fair. And everyone must be valued and have their voice heard. Crucially we believe that getting this right brings a sense of belonging of safety and acceptance that makes us feel more connected to Fugros purpose together create a safe and liveable world and to each other.

Disclaimer for recruitment agencies

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.

Required Experience

IC