Admin and Contract Management Support - Boehringer Ingelheim, Dubai

Admin and Contract Management Support - Boehringer Ingelheim, Dubai; Dubai; Hybrid; AED 89,280 - 133,920; Full time

Benefits offered by this job

Insurance coverage

Learning & development

Hybrid work

Job summary

Boehringer Ingelheim is seeking an Admin & Contract Management Support to join the Regional Legal & Compliance team in Dubai. The role focuses on supporting contract management systems deployment, training users, and ensuring compliant execution of activities.

The ideal candidate holds a Bachelor’s degree with at least two years of relevant experience, and is fluent in English; Arabic is a plus. The position offers a hybrid work arrangement at our Dubai site.

Qualifications

• Bachelor’s degree required.
• At least 2 years of relevant experience.
• Experience with contract management systems including CorA, DocuSign, EFECT is preferred.
• Pharma industry experience is a plus.
• Business fluent in English; Arabic is a plus.

Responsibilities

• Support regional implementation of contract management systems (CorA, DocuSign, EFECT).
• Perform CorA key-user functions and interface with GBS CorA Support.
• Provide training to other users of CorA, DocuSign and EFECT.

Skills

English fluency

Arabic language

Communication skills

Organizational skills

Education

Bachelor’s degree

Tools

CorA

DocuSign

EFECT

Job description

JOB REF: 46215

Location Dubai

Address Index Towers, Dubai International Financial Center

Industry Office Administration jobs, Students and Graduate jobs, Legal & Paralegal, Pharmaceutical jobs

Admin and Contract Management Support - Boehringer Ingelheim, Dubai

Are you looking for a role in a pharmaceutical company where your skills, competencies and creativity can open doors for your early development and professional growth?

Boehringer Ingelheim is currently seeking a talented and motivated Admin & Contract Management support to join our Regional Legal & Compliance team, based at Dubai.

You will work in a complex industry that’s full of opportunities and challenges, and support monitoring of contract management systems and carrying out administrative tasks to ensure efficient execution and completion of activities in the Legal & Compliance team.

Tasks & Responsibilities

• Support in the regional implementation of contract management systems including CorA, Docusign, EFECT, etc.
• Perform CorA “key user” functions including interface with GBS CorA Support
• Provide support in training “other” users of CorA, Docusign and EFECT
• Template management
• Collaborate and perform audit readiness activities with contract managers (implementation of CLM procedure)
• Perform document support services such as formatting, proofreading etc.
• Provide company secretary support as required
• Create training/communication materials and documentation
• Effectively schedule and coordinate training sessions
• Maintain training records through coordinating, recording and tracking training sessions (halos and LOS)
• Perform other administrative tasks supporting the Legal & Compliance team

Requirements

• Bachelor’s degree is required
• A minimum of 2 years' relevant experience is required
• Previous experience using contract management systems including CorA, Docusign, EFECT is preferred
• Previous experience in the Pharma industry is a plus
• Business fluent in English in its written and oral form
• Business fluent in Arabic in it written and oral form is a plus
• Excellent communication skills with ability to build and maintain relationships
• Capable of organizing, planning, and prioritising work/tasks

Diversity & Inclusion @ BI

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

Benefits

We review our salaries to make sure they stay competitive in each market – and the same goes for the results-based pay that some of our sales teams enjoy. Of course, financial life is not always plain sailing. That’s why we have negotiated deals for our people on a range of insurance products including life, legal and business travel cover.

Rewards and recognition

Your salary is what you expect for doing what’s expected. Some achievements and occasions, however, demand more recognition than that – and the attitude that drives them is worth encouraging, so we go out of our way to do just that. Like celebrating major anniversaries such as 10, 25 or 40 years with us, with a bonus.

Learning and development

At every level we encourage continuous professional development, with internal academy programs that make our vast accumulation of expertise – scientific, technical, or commercial – available to those who need it.

we have a wide range of measures in place to help you stay mentally and physically well, contributing to our shared success – and your own quality of life – in every way possible.

Work life balance

We offer various leave options - paid, partly paid, unpaid or purchased - to help our people respond to major life events, whether happy or sad. In the case of one particular happy event, we also provide childcare support - we are a family-owned firm, after all.

From office canteens serving healthy food to dental and optical packages, and from in-house medical services – including vaccination programs – to company sports teams. Workplace relaxation programs like massage services or even via in-house psychologists and counsellors.

Job function: Legal
Career level: Entry level & Graduates
Organisation: BI MENA
Working time: Full-Time
Job flexibility: Hybrid
Primary location: Dubai, United Arab Emirates