Administrative Assistant

Abounaja; Dubai; On-site; AED 89,000 - 134,000; Full time

Benefits offered by this job

Competitive Salary

Medical insurance cover

Exposure to regional and international IP matters

Job summary

A professional services firm in Dubai is looking for an experienced Administrative Assistant to support their Intellectual Property team. This role involves managing trademark and patent filings, maintaining accurate records, and liaising with clients and internal teams. The ideal candidate should possess a Bachelor's degree, 2–3 years of administrative experience, and exceptional organizational skills. Joining this firm offers the chance to work in a structured legal environment and gain exposure to international intellectual property matters.

Qualifications

• 2–3 years of administrative or operations experience required.
• Experience in a legal, IP, or corporate services environment is an advantage.
• Strong document control and data management skills.
• Excellent time management and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• High attention to detail and deadline awareness.
• Professional communication skills.
• Experience in a legal, IP, or corporate services environment is an advantage.

Responsibilities

• Review client instructions and coordinate actions with the IP team.
• Prepare and issue instruction letters related to trademarks, patents, and designs.
• Maintain accurate filing records and update the IP management system.
• Monitor deadlines and document client correspondence.
• Track and document leads received via email or marketing channels.
• Provide required documentation to the Accounts team for invoicing.
• Track and document leads received via email or marketing channels.
• Respond to client inquiries professionally and in a timely manner.

Skills

Document control

Data management

Time management

Multitasking

Professional communication

Attention to detail

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

One position is open |Competitive Salary |Location: Dubai - Al Garhoud |Medical insurance cover |

Learn more about this exciting opportunity and what we're looking for.

Join Our Intellectual Property Team

We are seeking a proactive Administrative Assistant to support our Intellectual Property practice. This role plays a vital part in managing trademark, patent, and design filings while ensuring seamless coordination between clients, legal associates, and internal teams.

Note: We are currently prioritizing candidates who are available to join immediately or have a notice period of less than 2 weeks. Preference to candidates from Southeast Asian backgrounds (such as Filipino or Indonesian applicants), based on current operational requirements.

If you thrive in deadline‑driven environments and take pride in precision and documentation excellence, we would love to hear from you.

What You Will Do

• Review client instructions and coordinate appropriate actions with the IP team
• Prepare and issue instruction letters related to trademarks, patents, and designs
• Maintain accurate filing records and update the IP management system
• Monitor deadlines, renewals, and pending documentation
• Ensure all client correspondence is properly documented and archived
• Provide required documentation to the Accounts team for invoicing
• Track and document leads received via email or marketing channels
• Respond to client inquiries professionally and in a timely manner

What We Are Looking For

• Bachelor’s degree in Business Administration or related field
• 2–3 years of administrative or operations experience
• Strong document control and data management skills
• Excellent time management and multitasking abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• High attention to detail and deadline awareness
• Professional communication skills
• Experience in a legal, IP, or corporate services environment is an advantage

Why Join Us?

• Work within a professional and structured legal environment
• Gain exposure to regional and international IP matters
• Be part of a collaborative and supportive team
• Develop expertise in intellectual property operations