Accounts Payable Accountant

AESG; Dubai; On-site; AED 72,000 - 120,000; Full time

Job summary

AESG, a multi-location engineering and advisory firm, is seeking an Accounts Payable specialist in Dubai to ensure timely processing of vendor invoices and payments. The role requires 3-5 years of AP experience, VAT familiarity, and advanced Excel skills to support accurate reconciliation and reporting.

You will handle payment runs, maintain detailed records, and assist with month-end close while ensuring compliance with internal policies and local regulations.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 3-5 years of experience in similar role.
• Strong command in AP accounting, invoice validation, and reconciliation practices.
• Proficient with MS Office particularly advanced Excel skills and knowledge of accounting software.
• Familiarity with basic tax rules and regulations of VAT.

Responsibilities

• Processing Accounts Payable transactions: accurately processing invoices, petty cash and expense reports, ensuring compliance with company policies.
• Reconciling vendor statements: ensure vendor accounts are accurate and up-to-date by reconciling statements, monitor aging reports and resolve discrepancies.
• Responding to vendor and employee inquiries: provide timely and accurate responses to inquiries related to accounts payable or payroll.
• Payment processes: assist in payment runs by preparing payment vouchers along with supporting documents/invoices.
• Maintaining accurate records: keep detailed and up-to-date records of all AP transactions for auditing and reporting purposes.
• Assisting with month-end & year-end close: support closing by preparing reports and reconciling accounts.
• Audit: assist in the audit process by providing documentation and reconciliations for payables accounts.
• Adhering to compliance: ensure all AP processes adhere to laws, regulations, and company policies.

Skills

AP accounting

Invoice validation

Reconciliation

Advanced Excel

VAT knowledge

Education

Bachelor’s degree in Accounting/Finance

Tools

Accounting software

Job description

Job Description:

Due to the continuing success and growth of our AESG team, a fantastic opportunity has opened up at our award-winning Specialist Consultancy, Engineering and Advisory Firm. We are headquartered in London, Riyadh, Singapore and Dubai, Cape Town, Cairo & Sydney working throughout the Middle East, Europe and Asia. Our areas of expertise are represented in four core verticals: Building Engineering, Planning and Infrastructure, Strategy and Advisory and Commissioning, Handover and Asset Management. We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, cost management, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics.

Job Purpose

To ensure accurate and timely processing of invoices and payments to vendors and suppliers which involves managing the accounts payable functions efficiently to maintain good relationships with creditors and vendors.

Qualification / Experience

• Bachelor’s degree in Accounting, Finance, or related field.
• 3-5 years of experience in similar role.
• Strong command in AP accounting, invoice validation, and reconciliation practices.
• Proficient with MS Office particularly advanced Excel skills and knowledge of accounting software.
• Familiarity with basic tax rules and regulations of VAT.

GENERAL EXPECTANCY

• Moderate experience and proficiency in multiple competencies.
• Capable of handling tasks with supervision.

Responsibilities

• Processing Accounts Payable transactions: This involves accurately processing invoices, petty cash and expense reports, ensuring compliance with company policies and regulations.
• Reconciling vendor statements: Ensuring that vendor accounts are accurate and up-to-date by reconciling statements, monitor aging reports and resolving any discrepancies.
• Responding to vendor and employee inquiries: Providing timely and accurate responses to any inquiries related to accounts payable or payroll.
• Payment Process: Assists in payment runs by preparing payment vouchers along with supporting documents/ invoices, ensuring that payments are made on time and accurately.
• Maintaining accurate records: Keeping detailed and up-to-date records of all AP transactions for auditing and reporting purposes.
• Assisting with month-end & year-end close: Supporting the month-end and year-end closing process by preparing necessary reports and reconciling accounts.
• Audit: Assist in the audit process by providing necessary documentation and reconciliations for payables accounts.
• Adhering to compliance requirements: Ensuring that all accounts payable processes adhere to relevant laws, regulations, and company policies.

COMPETENCIES

Leadership / Management skills - Incorporating management or supervision of tasks. Comprehending mentor guidance while still taking the initiative, occasionally seeking guidance to ensure successful performance.

Communication / Collaboration - Engaging in more complex interactions, such as active participation in meetings, presenting to small groups, and contributing to team discussions. Working as part of a team (collaboration). Clear communication with good listening skills, patient, adaptable and take responsibility.

Technical Knowledge / Expertise - Collaborating with more experienced colleagues, leveraging their valuable insights and feedback. Developing analytical skills and ability to autonomously execute operational tasks following instruction.

Creativity / Innovation - Actively participating in Operational projects. Contributing ideas and solutions that align with their role’s responsibilities. Collaborating and learning to refine and expand upon concepts. Demonstrating adaptability and flexibility.

Stakeholder Focus / Relationship Building - Managing communication on tasks and operational projects with support from more senior team members. Independently manage third-party providers.

Strategic Vision / Planning - Contributing to the larger picture. Buy-in to corporate strategy. Learning to prioritise asks and coordinate with colleagues.

Demonstrated Knowledge Base And Professional Skillset

Time Management / Planning - Coordinating tasks and operational projects. Learning to set delivery timelines, delegate tasks, and use basic software tools. Understanding the importance of planning and scheduling. Able to set priorities, identify and reduce common distractions.

Industry Experience / Thought Leadership - Supporting team in Operational project delivery. Handling larger subsets of tasks.

Operational Delivery - Contributing by independently carrying out tasks and supporting more senior team members. Developing skills in task management, process optimisation and problem-solving.

Leadership / Team Management Experience - Demonstrates strong willingness to learn and developing enthusiasm for the principals of leadership and management. Contributing to shared goals and upholding AESG Core Values.

Commercial Acumen/ Business Development - General understanding of the operational and commercial aspects within the organisation, including cost control. Assisting senior team members in tasks, tracking progress, maintaining documentation and ensuring smooth coordination.

Problem Solving / Decision Making - Actively practicing problem-solving and decision-making techniques. Analyse situations, gather information, and proactively proposing solutions. Participate in team discussions and contribute to problem-solving efforts.

Employee Focus / Process Compliance - Actively contributing to creating a positive employee experience, organising team-building activities, participating in employee feedback discussions. Understanding the link between employee engagement and organisational performance. Preparing and maintaining policy or process-related documents.