Accounts Payable

palazzoversacedubai; Dubai; On-site; AED 134,000 - 179,000; Full time

Job summary

Palazzo Versace Dubai is seeking an experienced Accounts Payable specialist to manage supplier invoices, payments, and reconciliations for a high-volume hospitality operation.

You will oversee vouchers, postings, bank transfers, and cheque processing while maintaining accurate files and supplier accounts. Strong English, MS Office, and SUN Financial systems experience are essential.

Qualifications

• Must hold an accounting degree and have hands-on experience managing the payables function for a high-volume operation.
• Experience in a large hospitality setup is preferred.
• Strong numerical and analytical capabilities with precise attention to detail.
• Excellent coordination with vendor/supplier representatives and internal teams.
• Proficient in English and MS Office; familiarity with SUN Financial systems is a plus.
• Exposure to an inventory management system is advantageous.

Responsibilities

• Check and reconcile items received against documents (POs, invoices, delivery notes).
• Prepare and post supplier invoices, credit memos, and cost distributions.
• Process bank transfer information and prepare payments (excluding payroll).
• Issue cheques and provide supporting documents for approvals.
• Reconcile supplier statements with accounts payable records.
• Maintain orderly accounts payable files and records.
• Record manual cheques for urgent payments.
• Own the accounts payable module and supplier accounts in the system.
• Prepare balance confirmations and reconcile statements with suppliers.
• Monitor pre-payments, advances, and postdated cheques for accurate records.
• Coordinate with the Financial Accountant to list accruals or provisions for goods/services received but not yet accounted for in month-end.

Skills

Numerical skills

Analytical skills

English proficiency

MS Office proficiency

Vendor coordination

Education

Accounting Degree

Tools

SUN Financial systems

Microsoft applications

Inventory management system

Job description

Key Responsibilities:

• Check and account for all items received at the hotel, by examining source documents such as, purchase orders, receiving records, invoices, delivery notes, ongoing shipment and suppliers’ credit memorandums etc.

• Prepare vouchers, including cost distributions for all suppliers’ invoices and credit memos. Ensure such vouchers are posted into the accounting system on a daily basis.

• Provide necessary output requirements, documentation, and authorization for bank transfer data.

• Prepare cheques for all payments (other than payroll) and forward the cheques, vouchers and all supporting documents for relevant review and approval.

• Reconcile supplier’s monthly statements with the hotel’s accounts payable records.

• Maintain adequate and up-to-date files for accounts payable records (invoices and payments).

• Raise and record manual cheques for urgent payments.

• Ownership of the Accounts Payable module, including the general parameters of the system and supplier account maintenance.

• Prepare and take responsibility on balance confirmation and statement reconciliation with suppliers

• Monitor pre-payments, advances to suppliers and postdated cheques thereby maintaining proper records for tracking purposes.

• High level of coordination with the Financial Accountant and be able to provide details or list of necessary relevant accruals or provisions to be made for services or goods received , but not yet accounted for during the month.

Requirements:

• Accounting Degree

• Mandatory hands on experience with independently handling the payable function of a large volume organization, preferably within the hospitality industry.

• Efficient management of accurate and timely payment of dues and Invoices.

• Very good coordination with vendor / supplier representatives

• Numerical and Analytical skills

• Proficient in English

• Proficient in Microsoft applications

• Knowledge of SUN Financial systems

• Exposure to an Inventory management system would be advantageous