Centralized Accounts Payable Supervisor

Accorhotel

Dubai

On-site

AED 100,000 - 134,000

Full time

14 days+

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Job summary

AccorHotel in Dubai is seeking an Accounts Payable professional to manage invoices, supporting documents, and payments, ensuring accurate posting and timely disbursement. You will handle day-to-day AP tasks, reconcile vouchers, and support month-end closing while maintaining strict control over supplier documentation.

The role requires 3+ years in hotel finance, strong attention to detail, and proficiency with Outlook, Office, Opera, and Sun System.

Qualifications

Minimum of 3 years of relevant experience in the hotel industry, preferably in luxury segment.
Service focused with keen eye for details.
Strong user knowledge of Microsoft Outlook, Microsoft Office, Opera Sun System or its equivalent.

Responsibilities

Process invoices daily and match with supporting documents and receiving records.
File and file all paid vouchers for future reference.
Prepare creditors ageing reports for Finance/Control staff.
Review payments due and submit payment requests for approval.
Prepare cheque payments with supporting documents for signatures.
Close month-end Accounts Payable and prepare accruals for goods/services not invoiced.
Assist in inventory reconciliation and balance sheet schedules as required.
Ensure proper filing of all files and reports for audit and reference.

Skills

Accounts payable

Hotel industry

Attention to detail

MS Outlook

MS Office

Opera PMS

Sun System

Tools

Opera PMS

Sun System

Job description

To provide an effective system to track Payable Accounts for effective Cash Flow Management;

To obtain date-stamp and file all documents which support authorized purchases and services rendered (PRs POs Delivery Notes signed Receiving Records Contracts etc.) for matching with invoices;

To process invoices on daily basis i.e. to match them with their authorized supporting documents & receiving records sort and book the invoices against relevant account and departments;

To check all the petty cash vouchers for supporting documents validity and accuracy and posting in the accounting system for payment processing;

To file all the paid petty cash vouchers properly for future reference;

Provide a summary of creditors ageing report required by various Finance and Control Section personnel to prepare monthly reports;

To review and determine all payments due and to submit the payment requests and disbursement schedule to Finance Manager for review and signature prior to the actual preparation of cheques.

To prepare cheque payments and submit them with supporting documents for final approval and signatures of the Director of Finance and General Manager;

To raise and record cheques for urgent payments;

To prepare month-end report closing of Accounts Payable;

To prepare monthly accruals for goods and services received but not invoiced;

To prepare monthly provision for any major contracted services;

To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts

To prepare and follow-up on some balances sheet schedule as instructed including all the advanced payments;

To have a full working knowledge and capability to supervise correct and demonstrate all duties and tasks in the assigned worklace to the standard set;