Accounts Payable

Palazzo Versace Dubai; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Palazzo Versace Dubai is seeking an experienced Accounts Payable professional to manage supplier invoices, postings, and reconciliations within a luxury hospitality setting.

You will ensure timely payments, maintain supplier records, coordinate with banks, and support month-end close. The role requires strong numerical skills, English proficiency, and experience with SUN Financial systems.

Qualifications

• Accounting Degree
• Hands-on experience handling the payable function of a large volume organization, preferably within the hospitality industry.
• Efficient management of accurate and timely payment of dues and Invoices.
• Very good coordination with vendor / supplier representatives
• Numerical and Analytical skills
• Proficient in English
• Proficient in Microsoft applications
• Knowledge of SUN Financial systems
• Exposure to an Inventory management system would be advantageous

Responsibilities

• Check and account for all items received at the hotel, by examining source documents such as, purchase orders, receiving records, invoices, delivery notes, ongoing shipment and suppliers' credit memorandums etc.
• Prepare vouchers, including cost distributions for all suppliers' invoices and credit memos. Ensure such vouchers are posted into the accounting system on a daily basis.
• Provide necessary output requirements, documentation, and authorization for bank transfer data.
• Prepare cheques for all payments (other than payroll) and forward the cheques, vouchers and all supporting documents for relevant review and approval.
• Reconcile supplier's monthly statements with the hotel's accounts payable records.
• Maintain adequate and up-to-date files for accounts payable records (invoices and payments).
• Raise and record manual cheques for urgent payments.
• Ownership of the Accounts Payable module, including the general parameters of the system and supplier account maintenance.
• Prepare and take responsibility on balance confirmation and statement reconciliation with suppliers
• Monitor pre-payments, advances to suppliers and postdated cheques thereby maintaining proper records for tracking purposes.
• High level of coordination with the Financial Accountant and be able to provide details or list of necessary relevant accruals or provisions to be made for services or goods received , but not yet accounted for during the month.

Skills

Payables management

Vendor coordination

Numerical skills

Analytical skills

English proficiency

Inventory awareness

Education

Accounting Degree

Tools

SUN Financial systems

Microsoft Office

Job description

Key Responsibilities:

• Check and account for all items received at the hotel, by examining source documents such as, purchase orders, receiving records, invoices, delivery notes, ongoing shipment and suppliers' credit memorandums etc.

• Prepare vouchers, including cost distributions for all suppliers' invoices and credit memos. Ensure such vouchers are posted into the accounting system on a daily basis.

• Provide necessary output requirements, documentation, and authorization for bank transfer data.

• Prepare cheques for all payments (other than payroll) and forward the cheques, vouchers and all supporting documents for relevant review and approval.

• Reconcile supplier's monthly statements with the hotel's accounts payable records.

• Maintain adequate and up-to-date files for accounts payable records (invoices and payments).

• Raise and record manual cheques for urgent payments.

• Ownership of the Accounts Payable module, including the general parameters of the system and supplier account maintenance.

• Prepare and take responsibility on balance confirmation and statement reconciliation with suppliers

• Monitor pre-payments, advances to suppliers and postdated cheques thereby maintaining proper records for tracking purposes.

• High level of coordination with the Financial Accountant and be able to provide details or list of necessary relevant accruals or provisions to be made for services or goods received , but not yet accounted for during the month.

Requirements:

• Accounting Degree

• Mandatory hands on experience with independently handling the payable function of a large volume organization, preferably within the hospitality industry.

• Efficient management of accurate and timely payment of dues and Invoices.

• Very good coordination with vendor / supplier representatives

• Numerical and Analytical skills

• Proficient in English

• Proficient in Microsoft applications

• Knowledge of SUN Financial systems

• Exposure to an Inventory management system would be advantageous