Academic Support

Fujairah University; Fujairah; On-site; AED 60,000 - 100,000; Full time

Job summary

Fujairah University in the United Arab Emirates seeks an organized academic administrator to act as the central hub for the Colleges. The role manages curriculum and student records, supports faculty and college leadership with high-level administrative tasks, and ensures accurate data entry in Emada and related systems.

You will coordinate calendars, meetings, onboarding, and orientation, prepare meeting documents, and maintain course offerings, timetables, and transcripts.

Qualifications

• Fluent English and Arabic preferred, with strong communication skills.
• Bachelor-level degree in a relevant field is required.
• Experience supporting academic programs and student records is advantageous.
• Ability to plan, organize, and develop processes and workflows.

Responsibilities

• Maintain college calendars, deadlines, and task trackers
• Schedule meetings with confirmed times and locations
• Organize filing and e-files using approved systems
• Prepare meeting documents and minutes, tracking actions
• Coordinate student communication, onboarding, and orientation, including routine enquiries
• Enter adviser assignments in Emada and generate study plans and timetables
• Support attendance tracking, academic standing, and transcripts
• Maintain course offerings, timetables, and room assignments

Skills

English and Arabic language skills

Planning and organizing

Communication and problem solving

Teamwork

Education

Bachelor's degree in Business Administration, Education Administration, Management, Information Systems, or related field

Job description

FUJAIRAH UNIVERSITY Deadline: 28 Oct 2026

Job Description

Acts as the central operational hub for the Colleges. The role is responsible for supporting the integrity and effective delivery of academic programs through curriculum and student record management, while providing high-level administrative support to faculty and college leadership.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Maintain College calendars, deadlines and task trackers.
• Schedule meetings with confirmed time and location.
• Follow routine workflows and escalated delays or risks.
• Organize physical and electronic filing and e-files using approved classification, version control and retention.
• Prepare meeting documents and minutes and track actions.
• Coordinate student communication, interviews (if required), onboarding, and orientation, and routine enquiries.
• Respond to routine enquiries, provide verified guidance and refer complex cases to the Program Coordinator.
• Enter approved adviser assignments in Emada; generate or print study plans and timetables.
• Support equalization, attendance follow-up, academic standing and transcripts.
• Monitor completion requirements, identify gaps, and coordinate graduation and clearance.
• Maintain approved course offerings, sections, program structures, syllabi, handbooks, checklists, and authorized updates.
• Maintain rooms and upload timetables to the eMada System. Ensure all courses are assigned to classrooms according to the enrolled student numbers per course.
• Maintain verified data in Emada / related systems and faculty data including workloads and access.
• Check submitted course files and academic data for completeness and follow up missing information with faculty.
• Provide administrative support for program evaluation, benchmarking, reporting and improvement activities.
• Provide administrative support for evidence preparation and visit logistics, as required.
• Provide administrative support for action tracking and follow-up, as required.

QUALIFICATIONS & EXPERIENCE

• Bachelor's degree in Business Administration, Education Administration, Management, Information Systems, or a related field.
• Minimum of 2 years of relevant experience.

Requirements

KNOWLEDGE & SKILLS

• Fluency in English and Arabic is preferred
• Ability to plan, organize and develop
• Ability to manage resources effectively
• Analysis and reporting skills
• Knowledge of relevant policies, procedures and regulations
• Ability to communicate and solve problems
• Teamwork and cross-functional coordination