Management Assistant jobs in South Africa

Sales Executive Assistant | Luxury Property Group | Johannesburg

Salary : Negotiable, Dependent on Experience

Kendrick Recruitment is seeking a highly organised and proactive Sales Executive Assistant to provide comprehensive support to the Group Sales Manager and broader sales team for a luxury property group based in Johannesburg. This role is essential for the smooth execution of operational, administrative, and coordination tasks within the sales function.

Purpose :

To support the Group Sales Manager and sales team by managing schedules, sales reporting, internal communications, event logistics, and project tracking, ensuring efficiency and professionalism.

Key Responsibilities :

Act as primary point of contact for the Group Sales Manager’s schedule, correspondence, and task prioritisation

Maintain updated records across CRM systems and internal tools (e.g., Hubspot, ResRequest)

Prepare, proofread, and format business documents, reports, and board presentations

Troubleshoot and escalate sales system issues and manage user access requests

Compile and distribute monthly and quarterly sales reports, agent performance statistics, and key comparisons (year-on-year / month-on-month)

Assist with data gathering and formatting for Sales Connects, planning meetings, and strategic sessions

Support preparation of business review packs and planning documents

Team Support & Internal Coordination

Assist with onboarding, uniform distribution, technical needs, and resource sharing for new and existing team members

Coordinate weekly team meetings, action follow-ups, and process compliance

Maintain shared folders and support clear internal communication

Trade Show & Familiarisation Trip Logistics

Manage administrative aspects of trade shows and Fam trips, including delegate registration, sales kit collation, and agent itineraries

Coordinate venue and travel logistics, print collateral, and post-event reporting

Liaise with internal and property teams to ensure smooth execution

Respond to DMC and trade agent requests in the absence of Sales Managers

Ensure professional and timely internal communication and routing of client queries

Log incoming requests and assist in preparing agent-facing materials

Marketing & Resource Management

Collaborate with Marketing to keep sales tools, rate sheets, fact sheets, and image libraries up to date

Distribute sales collateral and ensure brand compliance across trade materials

Track stock of merchandise, brochures, and branded items for team use

Calendar Management & Planning Support

Maintain the master sales calendar covering trade events, Fam trips, and deadlines

Coordinate site inspections and distribute weekly reports

Monitor key project timelines and ensure alignment across departments

Required Skills & Experience :

Minimum 5 years’ experience in an Executive Assistant, senior coordination, or sales support role, preferably within luxury hospitality or tourism

Strong experience with CRM systems (Hubspot preferred), reservations systems (e.g., ResRequest), and API integrations

Highly organised and self-motivated with the ability to manage multiple priorities effectively

Proficient in Microsoft Office Suite (especially Excel and PowerPoint) and digital file management

Excellent verbal and written communication skills; calm, clear, and professional under pressure

Detail-oriented with a strong sense of responsibility and commitment to confidentiality

Confident managing event logistics and cross-functional workflows

Reliable team player with a service-driven mindset and positive attitude

This is a rewarding opportunity for a dedicated professional to contribute to a high-performing sales team in a luxury property group. Candidates must be proactive, detail-focused, and able to work in a dynamic, fast-paced environment.