YES Programme

SGS SA; Pretoria; On-site; ZAR 180,000 - 260,000; Full time

Job summary

SGS SA is seeking a proactive HR administration assistant to support local and global HR projects, maintain personnel files, and manage payroll system data. You will assist with audits and ensure documentation accuracy within the HR and Procurement functions.

The role requires Grade 12 and computer literacy; experience in administrative tasks and Payspace/Sharepoint familiarity is advantageous. On-site Pretoria-based position with professional conduct expected.

Qualifications

• Education and experience requirements are listed in the job description.

Responsibilities

• Assist HR projects coordination and data capture.
• Assist with HR audits and payroll system files.
• Provide general HR admin support and maintain personnel files.
• Update Payspace and process contract renewals.
• Maintain electronic filing on HR Sharepoint.
• Ensure confidentiality and quality within HR and Procurement.

Job description

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 97,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Job Description

PRIMARY RESPONSIBILITIES

The main purpose of this position is to provide an effective and efficient administrative function to the Human Resource Department.

SPECIFIC RESPONSIBILITIES

Human Resources Projects

• Assist with coordination of Local and Global HR Projects/Initiatives as when required
• Assist with capturing / maintaining data of Local and Global HR Projects/Initiatives

Audits

• Assist the Human Resource Manager in terms of all audits done in the HR Department
• Assistance with Internal HR Audits (HR & Payroll Division on systems and personnel files)

General Administration Services

• Assist HR team with all admin requirements
• Assistance with managing, maintenance and updating of all personnel files
• Update and maintain Payspace – e.g. electronic filing and contract renewals
• Capturing of new engagements, promotions, transfers, and terminations on Payspace
• Updating any other changes on the payroll system e.g. banking details
• Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment
• Assistance with Document Control as per Policy
• Maintenance of electronic filing system on HR Sharepoint
• Maintain quality, efficiency, and confidentiality of service within the HR & Procurement function
• Adhere to all quality and safety requirements of the SGS management system
• Perform any other reasonable tasks as assigned by direct line manager.
• Ad hoc admin requirements within the HR department
• Comply and promote, at all times, the SGS Code of Integrity and Professional Conduct to
• preserve and enhance SGS reputation as a socially responsible company

Qualifications

Education

• Grade 12
• Computer literacy in Word, Excel, Outlook

Experience

• Administrative experience will be an advantage.

Additional Information

• To operate pro-actively
• Good interpersonal skills towards colleagues, customers and suppliers.