Workshop Operations Coordinator (Admin & Invoicing)

On Line Personnel; Gqeberha; On-site; ZAR 180,000 - 240,000; Full time

Job summary

On Line Personnel in Gqeberha is seeking a Workshop Administrator to coordinate workshop planning, bookings and vehicle intake, ensuring smooth daily operations.

You will open and invoice job cards, manage service spreadsheets and stock, handle basic accounting tasks (debtors, creditors, VAT) and provide reliable post-service follow-up, with some overtime and Saturday morning work as required.

Qualifications

• Matric is required.
• Valid driver''s license essential.
• Friendly, hospitable with excellent customer service skills.
• Well organised and able to cope with pressure and interruptions.
• Basic accounting knowledge such as debtors, creditors and understanding of VAT.
• Excel skills are required.
• Flexible with time and able to work overtime including every second Saturday morning.

Responsibilities

• Workshop planning.
• Making workshop bookings.
• Opening job cards.
• Invoicing job cards.
• Post service calls.
• Service spreadsheets.
• Vehicle admin.
• Bringing vehicles into stock.
• Invoicing.
• Basic accounts.
• Parts administration.
• Quotations.

Skills

Customer service

Organised

Time management

Interpersonal skills

Education

Matric

Tools

Excel

Job description

On Line Personnel in Gqeberha is seeking a Workshop Administrator to coordinate workshop planning, bookings and vehicle intake, ensuring smooth daily operations.

You will open and invoice job cards, manage service spreadsheets and stock, handle basic accounting tasks (debtors, creditors, VAT) and provide reliable post-service follow-up, with some overtime and Saturday morning work as required.