Warm School Secretary | Front Office & Communications

Old School Ties; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Grassroots Preparatory in Rosebank, Cape Town is seeking a friendly and well-organised School Secretary. You will be the first point of contact for parents, learners and visitors, providing a welcoming, proactive and discreet support across the school administration.

The role entails managing daily office operations, handling inquiries, assisting with admissions, and coordinating calendars and events, while supporting the principal and staff with efficient admin processes.

Qualifications

• Strong organisational and communication abilities.
• Ability to multitask and handle confidential information with discretion.
• Proactive and reliable with a professional approach.

Responsibilities

• Manage day-to-day administration of the school office.
• Respond to emails, calls, and parent enquiries.
• Assist with learner admissions and maintain records.
• Prepare correspondence, notices and school communications.
• Coordinate calendars, meetings and school events.
• Provide administrative support to the principal and staff.

Skills

Organisational skills

Communication skills

Discretion

Proactive attitude

Multitasking

Tools

Microsoft Office

Google Workspace

Canva

WhatsApp & digital platforms

Job description

Grassroots Preparatory in Rosebank, Cape Town is seeking a friendly and well-organised School Secretary. You will be the first point of contact for parents, learners and visitors, providing a welcoming, proactive and discreet support across the school administration.

The role entails managing daily office operations, handling inquiries, assisting with admissions, and coordinating calendars and events, while supporting the principal and staff with efficient admin processes.