VACANCY: SCHOOL SECRETARY

Old School Ties; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Grassroots Preparatory in Rosebank, Cape Town is seeking a friendly and well-organised School Secretary. You will be the first point of contact for parents, learners and visitors, providing a welcoming, proactive and discreet support across the school administration.

The role entails managing daily office operations, handling inquiries, assisting with admissions, and coordinating calendars and events, while supporting the principal and staff with efficient admin processes.

Qualifications

• Strong organisational and communication abilities.
• Ability to multitask and handle confidential information with discretion.
• Proactive and reliable with a professional approach.

Responsibilities

• Manage day-to-day administration of the school office.
• Respond to emails, calls, and parent enquiries.
• Assist with learner admissions and maintain records.
• Prepare correspondence, notices and school communications.
• Coordinate calendars, meetings and school events.
• Provide administrative support to the principal and staff.

Skills

Organisational skills

Communication skills

Discretion

Proactive attitude

Multitasking

Tools

Microsoft Office

Google Workspace

Canva

WhatsApp & digital platforms

Job description

Grassroots Preparatory | Rosebank, Cape Town

Position: School Secretary
Employment: Full-time
Commencement: January 2027 (training in November 2026)

Grassroots Preparatory is an independent school in Rosebank, Cape Town. We are looking for a warm, friendly, organised and efficient School Secretary to join our team. As the first point of contact for our parents, learners and visitors, we are looking for someone who is welcoming, professional, proactive and enjoys working with people and children. We are looking for someone who will become an enthusiastic and valued member of our small school community.

Key Responsibilities:

• Managing the day-to-day administration of the school office
• Responding to emails, telephone calls and parent enquiries
• Assisting with learner admissions and maintaining accurate records
• Preparing correspondence, notices and school communication
• Coordinating calendars, meetings and school events
• Providing administrative support to the principal and staff

Requirements:

• Previous administrative/secretarial experience; school experience advantageous
• Excellent organisational and communication skills
• Proficient in Microsoft Office (Word, Excel & Outlook)
• Proficient in Google Workspace (Drive, Docs, Sheets, Forms & Calendar)
• Proficient in Canva
• Comfortable using WhatsApp and other digital platforms
• Professional, reliable, proactive and able to multitask
• Able to work independently and handle confidential information with discretion
• Police Clearance Certificate required