Warehouse & WMS Operations Specialist (Bilingual)

Exclusively Remote; Cape Town; On-site; ZAR 555,000 - 784,000; Full time

Job summary

Exclusively Remote seeks a highly organized Administrative Assistant to support daily operations, manage vendor relationships, enter and pay bills, and provide exceptional customer service.

This full-time remote role requires bilingual English/Spanish communication, precise data entry, and coordination with suppliers and clients across time zones. You must have your own laptop and be available during US EST business hours.

Qualifications

• Strong English and Spanish communication, both written and spoken.
• Accurate data entry for financial bills and invoices.
• Excellent organizational and proactive work style.
• Ability to learn new software quickly and adapt to processes.

Responsibilities

• Enter and pay bills accurately into the system.
• Review bills to ensure pricing and quantities match received orders.
• Order materials and stay in close communication with suppliers.
• Price-match and shop around to secure the best rates from vendors.
• Monitor shipments closely to ensure all orders arrive on time.
• Answer client calls and emails regarding order changes or delivery status.
• Stay fully present and accessible during the shift to handle requests.

Skills

Spanish fluency

English fluency

Data entry accuracy

Vendor management

Time management

Job description

Exclusively Remote seeks a highly organized Administrative Assistant to support daily operations, manage vendor relationships, enter and pay bills, and provide exceptional customer service.

This full-time remote role requires bilingual English/Spanish communication, precise data entry, and coordination with suppliers and clients across time zones. You must have your own laptop and be available during US EST business hours.