Remote Bilingual Admin Assistant — Spanish/English

Exclusively Remote; Cape Town; Remote; ZAR 404,000 - 674,000; Full time

Job summary

Exclusively Remote is seeking an organized Admin Assistant in a fully remote position to support daily operations, manage vendor invoices, enter and pay bills, and provide exceptional customer service. The role requires strong spoken Spanish and English, meticulous data entry, and proactive problem solving.

You will work as an independent contractor on a full-time schedule aligned to US Eastern Time (3:00 PM–11:00 PM).

Qualifications

• Bilingual Spanish and English required for communication with vendors and clients.
• High accuracy when entering financial data and reviewing bills.
• Excellent organization and proactive approach to tasks.
• Availability for full-time, EST evening schedule and quick software learning.

Responsibilities

• Enter and pay bills accurately into the system.
• Review bills to ensure pricing and quantities match received orders.
• Order materials and stay in close communication with suppliers.
• Price-match and shop around to secure the best rates from vendors.
• Monitor shipments closely to ensure all orders arrive on time.
• Answer client calls and emails regarding order changes or delivery status.
• Stay fully present and accessible during the shift to handle requests.

Skills

Bilingual Spanish/English

Data entry accuracy

Organized

Proactive

Customer service

Job description

Exclusively Remote is seeking an organized Admin Assistant in a fully remote position to support daily operations, manage vendor invoices, enter and pay bills, and provide exceptional customer service. The role requires strong spoken Spanish and English, meticulous data entry, and proactive problem solving.

You will work as an independent contractor on a full-time schedule aligned to US Eastern Time (3:00 PM–11:00 PM).