Admin Assistant (Spanish Speaking)

Exclusively Remote; Cape Town; Remote; ZAR 404,000 - 674,000; Full time

Job summary

Exclusively Remote is seeking an organized Admin Assistant in a fully remote position to support daily operations, manage vendor invoices, enter and pay bills, and provide exceptional customer service. The role requires strong spoken Spanish and English, meticulous data entry, and proactive problem solving.

You will work as an independent contractor on a full-time schedule aligned to US Eastern Time (3:00 PM–11:00 PM).

Qualifications

• Bilingual Spanish and English required for communication with vendors and clients.
• High accuracy when entering financial data and reviewing bills.
• Excellent organization and proactive approach to tasks.
• Availability for full-time, EST evening schedule and quick software learning.

Responsibilities

• Enter and pay bills accurately into the system.
• Review bills to ensure pricing and quantities match received orders.
• Order materials and stay in close communication with suppliers.
• Price-match and shop around to secure the best rates from vendors.
• Monitor shipments closely to ensure all orders arrive on time.
• Answer client calls and emails regarding order changes or delivery status.
• Stay fully present and accessible during the shift to handle requests.

Skills

Bilingual Spanish/English

Data entry accuracy

Organized

Proactive

Customer service

Job description

About the job Admin Assistant (Spanish Speaking)

Location: Remote
Working Hours: US Business Hours (3:00 PM - 11PM)
Employment Type: Independent Contractor
Must have your own laptop

We are seeking a highly organized, detail-oriented, and full-time Administrative Assistant to join our team. In this role, you will be the backbone of our daily operations, managing vendor relationships, entering and paying bills, and providing exceptional customer service.

Key Responsibilities

• Enter and pay bills accurately into the system.
• Review bills to ensure pricing and quantities match received orders.
• Order materials and stay in close communication with suppliers.
• Price-match and shop around to secure the best rates from vendors.
• Monitor shipments closely to ensure all orders arrive on time.
• Answer client calls and emails regarding order changes or delivery status.
• Stay fully present and accessible during the shift to handle requests.

Requirements & Qualifications

• Strong spoken Spanish and English
• Highly accurate when entering financial data and reviewing bills.
• Exceptionally organised, proactive, and ensures nothing slips through the cracks.
• Availability: Fully dedicated to a strict Monday to Friday, 9:00 AM - 5:00 PM EST schedule.
• Comfortable learning new software quickly