Virtual Executive Assistant (Fully Remote for US-Based Client)

Unbottleneck®; Cape Town; Remote; ZAR 779,000 - 1,127,000; Full time

Job summary

A dynamic remote company is seeking an organized Executive Assistant to support leadership teams. This fully remote position involves managing calendars, coordinating meetings, and handling sensitive communications. Ideal candidates should possess strong communication skills and thrive in a fast-paced environment. The role offers a chance to actively participate in operations, contributing to the smooth functioning of a growing business.

Qualifications

• Proficient in managing calendars and coordinating meetings.
• Strong written and verbal communication skills.
• Ability to handle sensitive information confidentially.

Responsibilities

• Provide high-level administrative support to senior executives.
• Draft and manage internal communications and contracts.
• Organize and maintain records and filing systems.

Job description

Overview

We’re looking for a highly organized, proactive Executive Assistant to support leadership teams and CEO's to ensure the smooth day-to-day operation of our business functions. In this fully remote role, you'll be a trusted right-hand to executives, managing calendars, coordinating across departments, handling sensitive communications, and keeping operations running efficiently. This is an ideal position for someone who thrives in a fast-paced environment, communicates with clarity, and has a keen eye for detail.

Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Draft and manage internal and external communications, including emails, contracts, NDAs, and other official documentation.
• Coordinate cross-functional meetings, manage logistics, and ensure timely follow-ups across multiple time zones.
• Organize and maintain records, databases, and filing systems, ensuring information is up to date and confidential data is handled securely.
• Monitor task progress and manage executive workflows, escalating issues where necessary.
• Liaise with internal teams and external stakeholders, including clients and vendors, on behalf of executives.
• Anticipate the needs of leadership and proactively solve problems before they arise.

Requirements

• Excellent WIFI (minimum 50 -100Mbps speed)
• Own Laptop or desktop computer
• External Monitor
• Sufficient backup power supply for power outages
• Good quality headset with a built-in microphone
• Working hours are Monday to Friday (US Time Zones)