Tender and Costing Administrator

Time Personnel; Cape Town; On-site; ZAR 140,000 - 210,000; Full time

Job summary

Time Personnel seeks a detail-oriented Tender & Costing Administrator in Cape Town to assist with costings, quotations and supporting the tender process. You will work from plans and site measurements, ensuring accuracy and consistency across product categories.

The role emphasizes strong numeracy, Excel/Google Sheets proficiency, and clear communication with customers, suppliers and the team. Experience in building-related costing is an advantage, with room to learn and grow.

Qualifications

• Matric is required.
• Building or QS-related qualification is advantageous.
• Experience with costing, estimating, tendering or quoting is preferred, ideally in building, tiles, flooring or kitchens.
• Exceptional attention to detail and high accuracy.
• Clear, professional English communication with customers, suppliers and team.
• Strong maths ability and comfort with plans/drawings/specifications.
• Proficient in Excel/Google Sheets (lookups, formulas, pivot tables).
• Well organized with strong admin and computer skills.

Responsibilities

• Prepare accurate costings, tenders and quotations from plans, site measurements or quantities.
• Apply GP and margin rules across product categories.
• Review every quote before sending to clients.
• Own product information: naming, coding and maintaining products from multiple suppliers, and assist with system migration.
• Verify information from colleagues before use and manage stock reservations.
• Initially support front-end: sales inbox, samples and customer communication during quoting.

Skills

Detail-oriented

Numerical ability

Excel

Google Sheets

Communication

Admin

Planning

Education

Matric

QS qualification advantageous

Tools

Excel

Google Sheets

Job description

Tender & Costing Administrator job vacancy in Cape Town.

Are you detail-oriented, comfortable working with numbers and interested in developing your skills in costing and tender administration?

Our client is looking for a Tender & Costing Administrator to assist with preparing costings, compiling quotations and supporting the tender process. This role is ideal for someone with strong administrative skills, good numerical ability and a willingness to learn.

If you enjoy working with figures, organising information and ensuring accuracy in your work, this is an excellent opportunity to grow your skills in a technical and administrative environment.

Location: Table View, Cape Town.

Requirements:

• Matric
• Building or QS-related qualification advantageous
• Costing, estimating, tendering or quoting experience, ideally in building, tiles, flooring or kitchens advantageous
• Exceptional attention to detail and a very high level of accuracy.
• Clear, professional verbal and written communication in English, with the confidence to communicate with customers, suppliers and the team
• Strong maths ability
• Confidence working from plans, drawings and specifications
• Strong Excel and Google Sheets skills (lookups, formulas, pivot tables)
• Well organized, with strong admin and computer skills

Duties and Responsibilities:

• Prepare accurate costings, tenders and quotations from plans, site measurements or supplied quantities, including take-offs and manufacturing quotes
• Apply GP and margin rules across product categories
• Review every quote as a whole before it leaves the business
• Own our product information: naming, coding and maintaining products from multiple suppliers, and helping move it into our new system
• Verify information from colleagues before it's used, and manage stock reservations
• Initially, also support the front end: sales inbox, samples and customer communication during quoting