Temporary Automotive Admin & Invoicing Coordinator

Volvo Group; Boksburg; On-site; ZAR 180,000 - 240,000; Part time

Benefits offered by this job

Equal employment opportunity

Disability-friendly workplace

Job summary

Volvo Group Southern Africa (Pty) Ltd currently seeks an Administrative Assistant to support the Used department with invoicing, order creation, and meticulous record-keeping. You will handle payments, vendor reconciliations, and supplier relationships, while also backing stock intake and sales support in a busy automotive environment.

The role requires strong administration skills, Excel competency, and the ability to work under deadlines.

Qualifications

• Attention to detail in daily finance and admin tasks.
• Strong organisational and filing systems for records.
• Accurate invoicing, payments, and stock checks.
• Proactive communication with suppliers and internal teams.

Responsibilities

• Process payments and invoices in line with financial policies.
• Record, verify and classify accounts payable data.
• Reconcile vendor statements and PO costs monthly.
• Maintain stock intake of Used Trucks and related docs.
• Support sales and handle daily invoicing/credits as needed.
• Assist audit processes with proper documentation.

Skills

Attention to Detail

Organisational Skills

Time Management

Team Player

Interpersonal Skills

Communication Skills

Office 365

Digital Tools

Motor Vehicle Knowledge

Adaptability

Unsupervised Work

Pressure Handling

Education

Matric Certificate / higher qualification

Diploma in Administration

1+ year Administration experience in Automotive Industry

Sales experience (Advantage)

Finance background (Advantage)

Tools

Office 365

Volvo Group systems

Job description

Volvo Group Southern Africa (Pty) Ltd currently seeks an Administrative Assistant to support the Used department with invoicing, order creation, and meticulous record-keeping. You will handle payments, vendor reconciliations, and supplier relationships, while also backing stock intake and sales support in a busy automotive environment.

The role requires strong administration skills, Excel competency, and the ability to work under deadlines.