Used Truck Admin & Sales Support (Temporary)

Volvo Group; Boksburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Volvo Group Southern Africa (Pty) Ltd invites applications for an administrative role within the Used department. The role focuses on invoicing, creating orders, and maintaining records, supported by strong office and Volvo systems expertise.

You will handle payments, stock intake for used trucks, and daily admin tasks while building solid supplier relationships. The position reports to the Sales Manager and requires a Matric or higher qualification, plus a Diploma in Administration and at least

Qualifications

• Matric certificate or higher qualification.
• Diploma in Administration preferred.
• Minimum 1 year administration experience in automotive industry.
• Experience in sales environment and finance advantageous.
• Strong attention to detail and organisational skills.
• Proficient with Office 365 and Volvo Group systems.

Responsibilities

• Process payments in line with financial policies and procedures.
• Perform day-to-day financial transactions including AP data entry and posting.
• Reconcile the AP ledger monthly to ensure accuracy.
• Investigate discrepancies by reconciling vendor accounts and statements.
• Facilitate payment of invoices with reminders and client contact.
• Provide ad-hoc administrative support as needed.
• Build and maintain strong supplier relationships for VGSA.
• Assist with audit requests and monthly PO reconciliations.
• Reception duties and management of goods and services.

Skills

Attention to detail

Organisational skills

Time management

Team player

Interpersonal skills

Proactive communication

Education

Matric / higher qualification

Diploma in Administration

Tools

Office 365

ERP systems

Job description

Volvo Group Southern Africa (Pty) Ltd invites applications for an administrative role within the Used department. The role focuses on invoicing, creating orders, and maintaining records, supported by strong office and Volvo systems expertise.

You will handle payments, stock intake for used trucks, and daily admin tasks while building solid supplier relationships. The position reports to the Sales Manager and requires a Matric or higher qualification, plus a Diploma in Administration and at least