Support PA

MANCOSA; Durban; On-site; ZAR 201,000 - 268,000; Part time

Job summary

MANCOSA, a DHET registered private higher education distance education provider, seeks a Support PA to assist the Principal and Managing Director in daily operations and scheduling.

The role requires excellent writing, confidentiality, and strong MS Office skills; experience in graphic design and gift coordination is a plus. Overtime may be required.

Qualifications

• Matric is required; a degree/diploma is advantageous.
• 5+ years of experience in a similar role.
• Excellent writing and reporting skills.
• Proficient in Microsoft Office suite.
• High level of ethics and confidentiality.

Responsibilities

• Oversee day-to-day administrative tasks, including correspondence, document management, and office organization.
• Manage calendars and coordinate appointments to optimize time.
• Draft professional correspondence, reports, and presentations.
• Coordinate and execute projects from inception to completion.
• Build and maintain positive relationships with internal and external stakeholders; provide support.
• Create visuals for presentations, flyers, and newsletters using graphic design software.
• Coordinate gifts for clients, partners, and special occasions.
• Maintain the Principal and Managing Director's diaries and schedules.

Skills

Writing and reporting

Microsoft Office

Ethics and confidentiality

Organization and multitasking

Communication and interpersonal

Attention to detail

Problem-solving

Education

Matric

Degree or Diploma

Tools

Excel

Word

PowerPoint

Access

Internet

Email

Job description

Job category: Others: Education and Training

Location: Durban

Contract: Fixed Term Contract

EE position: Yes

Introduction

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate Education qualifications, has the following vacancy available.

Core Purpose

Are you a dynamic and organized individual with a passion for providing top-tier administrative support? MANCOSA is seeking a talented Support PA to join our team and assist the Principal and Managing Director in their daily operations.

Core Functions

• Managing Administration: Oversee day-to-day administrative tasks, including correspondence, document management, and office organization.


• Time Management: Efficiently prioritize tasks, manage calendars, and coordinate appointments to ensure optimal use of time.


• Writing Skills: Draft professional correspondence, reports, and presentations with accuracy and attention to detail.


• Handling Projects: Assist in the coordination and execution of various projects, from inception to completion.


• Stakeholder Management: Build and maintain positive relationships with internal and external stakeholders, providing excellent service and support.


• Graphic Designing: Create visually engaging materials, such as presentations, flyers, and newsletters, using graphic design software.


• Gifting: Coordinate the selection, purchase, and delivery of gifts for clients, partners, and special occasions.


• Managing Diaries: Maintain the Principal and Managing Director's schedules, proactively managing conflicts and ensuring smooth operations.

Minimum requirements

Qualification (s)
Matric
Degree/Diploma advantage
5 years plus experience in a similar role

Skills And Competencies

Excellent writing and reporting skills.
Proficient in Microsoft Office (Excel, Word, PowerPoint, Access, Internet and Email)
Possess a high level of ethics and confidentiality.
Excellent organizational and multitasking abilities
Strong communication and interpersonal skills
Attention to detail and problem-solving aptitude.

Additional Requirements

Be able to work overtime and during weekends ad hoc