Doctoral Research Administrator

MANCOSA; Durban; On-site; ZAR 320,000 - 420,000; Full time

Job summary

MANCOSA, a DHET-registered and CHE-accredited private higher education distance education provider, seeks a Doctoral Research Administrator in Durban. The role focuses on end-to-end administrative support for the doctoral research lifecycle and compliance across processes.

Key duties include managing student progress, supervisor onboarding, examinations, archiving, and data filing, ensuring accurate, on-time reporting for an excellent student experience.

Qualifications

• 2 years of administrative experience.
• Higher education research experience is advantageous.
• Experience working with master's and doctoral students is advantageous.

Responsibilities

• General Administration, including student support and supervisor onboarding.
• Project progress reports for doctoral students.
• Doctoral examinations.
• Quality assurance compliance.

Skills

Communication

Honesty & integrity

Collaborative

Weekend work

Pressure management

Education

Master's degree (preferred)

Specialisation in administration/business

Tools

MS Office

Database maintenance

Job description

Job category: Others: Education and Training

Location: Durban

Contract: Fixed Term Contract

EE position: Yes

Introduction

MANCOSA, a DHET-registered and CHE-accredited private higher education distance education provider offering undergraduate and postgraduate Education qualifications, has the following vacancy available: Doctoral Research Administrator

CORE PURPOSE

The Doctoral Research Administrator plays a key administrative role in advancing MANCOSA’s doctoral research programme support service, with an equal focus on:

• Supporting the doctoral students' research assessment, progress and throughput.
• Compliance support across the doctoral research lifecycle, and
• Supporting the DBA Administrator, Student Support Administrator, DBA Programme Coordinators, M-HREC administrator, and Senior Research Associates.

The incumbent will contribute to providing end-to-end administrative and compliance support across the doctoral research lifecycle. The administrator will oversee and control the:

• student project progress report tracking,
• supervisor onboarding, contracts, and database maintenance,
• supervision progress tracking,
• examination process and tracking,
• ratification process,
• doctoral thesis archiving,
• doctoral research portal and data filing,
• ensuring on-time, accurate, and report-ready processes for an excellent student experience.

CORE FUNCTIONS

• General Administration, including student support and supervisor onboarding.
• Project progress reports for doctoral students.
• Doctoral examinations.
• Quality assurance compliance.

QUALIFICATION(S)

• Master's degree is an added advantage.
• Preferably: Specialisation in business, administration, management, or in cognate fields.

EXPERIENCE

• 2 years of administrative experience.
• Higher education research experience is advantageous.
• Working with master's and doctoral students is advantageous.

SKILLS AND COMPETENCIES

• Excellent written and verbal communication skills.
• Proficiency in digital admin tools and MS Office proficiency (Word, Excel, PowerPoint, Outlook).
• Honesty and integrity.
• Willingness to work weekends
• Ability to work under pressure.
• Collaborative mindset in a diverse workplace.

ADDITIONAL RECOMMENDATIONS:

• Must be able to work during weekends when requested.
• Must be capable of working with visual and auditory input.