Strategic Sourcing Specialist

Sasria; Johannesburg; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Sasria in Johannesburg is seeking a Procurement professional to deliver end-to-end procurement and supply chain services, ensuring compliance with legislative and regulatory frameworks. You will educate business units on standard procurement policies and procedures and partner with internal teams to meet procurement targets.

The role focuses on tender/bid management, vendor governance, and contract negotiations, with a strong emphasis on regulatory compliance and stakeholder collaboration.

Qualifications

• Minimum of 5 years procurement experience.
• Prefer PFMA and National Treasury background.
• Strong knowledge of procurement legislation and compliance.
• Experience with tender/bid processes and governance.

Responsibilities

• Communicate with internal stakeholders and external partners to build and maintain relationships.
• Drive supplier relationship management across procurement processes.
• Manage tender/bid/RFQ processes and ensure compliance with regulations (PFMA, National Treasury, BBBEE).
• Review vendor credentials and assist in evaluation committees.
• Prepare procurement reports, agendas, minutes, and ensure budget availability.

Skills

Procurement

Vendor management

RFP / RFQ processes

Contract negotiation

Regulatory compliance

Job description

The role provides Procurement/ Supply Chain Management services ensuring compliance with legislative and regulatory framework. Provide specialist knowledge and educate business units regarding standard procurement policies and procedure.

Qualifications

Experience

• At least five 5 years procurement experience, preferably with PFMA and National Treasury background.

Duties and Responsibilities

Business Partnering

• Communicate effectively with employees at all levels in the organisation, external business partners and vendors to build and maintain stakeholder relationships.
• Build and maintain relationships with internal business units.
• Drive Supplier Relationship Management in managing supplier relationships to ensure collaboration throughout the procurement processes.
• Manage Supplier relationships by establishing and maintaining rapport with all levels of supplier personnel and internal customers.
• Ensure that work is delivered consistently to plan through regular progress update meetings with business.
• Support the internal stakeholders in achieving their procurement business results through appropriate engagement with relevant vendors.

Tender/Bid and Request for Quotation Process Management

• Manage the tender/bid processes for all departments. Strong IT procurement experience is preferred. Strong Strategic Sourcing experience is an added advantage
• Confirm that all service providers comply with all procurement legislation including Treasury Regulations, the PFMA, and BBBEE regulations and National Treasury regulations and requirements.
• Prepare governance / compliance report.
• Review vendor credentials to ensure compliance.
• To be part of the evaluation committee in a technical advisory role.
• Receive Quotations/ Proposals from bidders and register them appropriately.
• Facilitate evaluation committee meetings in line with current procedures.
• Distribute proposals to bid evaluation committee members.
• Distribute scorecards to bid evaluation committee members. Evaluate accuracy of scorecards.
• Prepare Price and Specific Goal evaluations
• Prepare quality procurement reports in acceptable templates
• Prepare agenda.
• Prepare minutes.
• Receive signed completed scorecards.
• Prepare consolidation and arrange it to be signed.
• Prepare regret/ award letters.
• Monitor projects against procurement plan.
• Confirm there is budget to procure.
• Keep records in line with current procedures.

Negotiate Tender/Bid/Request for Quotation (RFQ) Deals

• Responsible for negotiating contracts with suppliers.
• Negotiate pricing, quantity, and delivery schedules.
• Negotiate changes in the sourcing process, responsible for renegotiating new contracts as well.
• Promote and maintain Supplier/s database capable of meeting quality, cost, timing and technological expectations.

Draft contracts

• Sourcing Specialist supports the drafting of contracts by Legal and ensures contracts are prepared in line with the conditions of approval.

Understand Sasria’s Commodities

• Understand the ins and outs of IT commodities to know how to effectively source.
• Support local commodity strategies.
• knowledge of all key players and suppliers in the industry.
• Assist in driving developing Enterprise & Supplier Development and B-BBEE suppliers and implement strategies to meet defined BBBEE objectives.
• Market analysis and supplier base management.

Adhoc

• Perform any reasonable task as and when required by line manager.