Sourcing Specialist (6 months contract)

Mintek Pty Ltd.; Randburg; On-site; ZAR 420,000 - 660,000; Part time

Job summary

Mintek Pty Ltd. is seeking a Sourcing Specialist within the Finance Division to manage procurement activities in line with PFMA, PPPFA and BBBEE requirements. The role covers RFI/RFP processes, tender administration, market research, and supplier engagement to deliver cost-effective solutions.

The successful candidate will oversee procurement policy compliance, support the Procurement Plan, and ensure records are kept up to date, contributing to governance and efficiency improvements.

Qualifications

• 3–5 years in an SCM environment post internship.
• Knowledge of PFMA, PPPFA and BBBEE regulations and circulars.

Responsibilities

• Manage the tendering process and procurement plans.
• Administer RFI and RFP processes through to completion.
• Review tender specifications for policy and legislative compliance.
• Conduct market research to identify suppliers and commodities.
• Coordinate approvals and maintain tender audit files and records.
• Prepare monthly/quarterly SCM reports and support budget control.

Skills

Project management

Verbal communication

Teamwork

Work ethics

Attention to detail

Interpersonal skills

Organizational skills

Education

BCom/B-Tech in Supply Chain/Finance

Job description

Job category: Other: Banking, Finance, Insurance, Stockbroking

Location: Randburg

Contract: Temporary

Remuneration: Market Related

EE position: Yes

Introduction

Mintek has an exciting opportunity for a Sourcing Specialist within the Finance Division. The successful candidate will be responsible for the procurement of goods and services through the RFP and RFI processes per the PFMA; PPPFA; B-BBEE Act; National Treasury regulations, circulars and practice notice; Mintek’s procurement policy and procedures. The candidate will monitor and enforce compliance with the procurement policy and procedures, procurement plans and initiatives in support of requirements.

KEY PERFORMANCE INDICATORS:

Sourcing:

• Custodian of the tendering process.
• Assist in compiling the overall Procurement Plan for Mintek.
• Sourcing of goods and service in line with the Procurement Plan.
• Administering the RFI, RFP processes till completion.
• Provide input on tender specifications in line with best practice and legislation and ascertain the readiness of tender specifications for the market.
• Review all tender specifications for compliance with the procurement policy and procedures.
• Conduct market research to determine the availability of suppliers and commodities in line with specific tender requirements.
• Ensure all required approvals are sought throughout the lifecycle of the tender process.
• Advertisement of tenders in approved media sources. Coordination and facilitation of tender briefing sessions.
• Oversee the evaluation, adjudication and award of tenders in line with legislative prescripts.
• Coordinate, facilitate and participate in the tender committees’ and keep records of meetings thereof.
• Secretariat of the Bid Adjudication Committee.
• Keep and maintain an audit file for each tender.
• Oversee the procurement budget and promote long-term saving on procurement costs.
• Identify and implement opportunities for strategic sourcing.
• Identify and implement opportunities for sourcing goods and services in line with preferential procurement targets and relevant legislation.

Policy & Compliance:

• Procure goods and services in line with the government framework.
• Keep abreast of changes in the legislative environment and propose amendments to the procurement policy and procedure to align.
• Review and update procurement policy and procedures for alignment with SCM best practice.
• Identify process improvement opportunities and implement alternative methods to increase efficiencies, product and process quality, reduce costs and improve overall service.
• Develop procurement strategies that are innovative and cost-effective.
• Monitor compliance of internal and external stakeholders with procurement policy, procedures and legislative framework.
• Identity risks threatening the effectiveness of the tendering process and recommend strategies to mitigate risks and give assurance that identified risks are effectively managed.

BBBEE:

• Champion and facilitate initiatives to foster the development of new suppliers in line with the company’s BBBEE requirements and preferential procurement legislation.
• Manage the process of establishing suppliers for a panel of experts and general consumables following the SCM policy.

Stakeholder Engagement:

• The central point of contact for all tender queries internally and externally. Guide end-users, SCM staff, and management and service providers on the tendering process.
• Build effective working relationships with internal customers, to enable Mintek to produce complete, accurate and relevant specifications to prepare requests for proposals across dedicated commodities.
• Integrate SCM best practice in divisional planning and operations. Engage internal and external auditors when required.
• Participate in continuous professional development interventions to keep up with new technologies, sourcing best practices and procedures.
• Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency.
• Assist in scoping projet plams related to identified SCM interventions.

Reporting:

• Compile the following monthly and quarterly reports:
• Ad-hoc reports as requested by the Ad-hoc reports as requested by Head SCM and Divisional Manager.

JOB KNOWLEDGE AND EXPERIENCE:

Min: 3 – 5 years in an SCM environment post internship in the following:

Sourcing Specialist

Procurement Specialist

Category Specialist

Senior Technical Buyer

RFI/RFP Specialist

SCM Specialist

Internal Auditor

Sourcing/ Procurement Consultant

• Ideal: 8 years in SCM or similar environment.
• Knowledge and understanding of public sector SCM practices, National Treasury SCM Regulations Practice Notes and Circulars, PFMA, PPPFA and BBBEEA.

QUALIFICATIONS:

• Min: BCom/B-Tech in Supply Chain/Finance or equivalent qualification.

BEHAVIOURAL COMPETENCIES:

• Project management.
• Should have good verbal communication.
• Must have good work ethics to maintain credibility of work.
• Be able to work in a team
• Excellent communication and organizational skills
• Attention to detail, ability to follow up and take initiative
• Excellent interpersonal skills
• Ability to cope in a stressful and demanding environment