Site Administrator

Afrimat Limited; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Afrimat Ash Resources, based in Matla, is seeking a Site Administrator to support the Site Manager and operations. The role focuses on day-to-day administration, records management, stock receipt and control, and procurement documentation to ensure efficient site reporting and compliance.

Ideal candidates have 2–3 years in site administration, stock control experience, and an understanding of ERP or procurement systems.

Qualifications

• Minimum 2–3 years in site administration, stores, warehouse or similar
• Experience with stock control and inventory management
• Certificate or qualification in Administration, Stores, Logistics, or related field preferred
• Experience using an ERP or procurement system advantageous

Responsibilities

• Provide day-to-day administrative support to Site Manager and operational team
• Assist with compiling daily, weekly and monthly operational reports
• Maintain records of site documentation, correspondence and operational information
• Assist with purchase requisitions, orders, invoices and delivery documentation
• Assist with audit preparation and ensure that required site documentation is readily available
• Receive, inspect and record incoming stock, materials, equipment and consumables
• Verify deliveries against purchase orders, delivery notes and invoices
• Safely store and organise stock in the designated stores area
• Issue materials, tools, PPE, consumables and equipment to authorised employees and contractors
• Conduct regular stock counts and assist with monthly and periodic stocktaking
• Monitor stock levels and identify minimum/maximum stock requirements
• Maintain a safe, clean and orderly stores and administrative environment
• Ensure appropriate PPE is available and controlled for employees and contractors
• Assist with the administration of purchase requisitions and purchase orders
• Check supplier invoices against orders and delivery documentation
• Liaise with employees, contractors, suppliers and visitors in a professional manner

Skills

Stock control

Inventory management

Leadership

Communication

Education

Grade 12

Administration/Logistics qualification

Tools

ERP system

Job description

Afrimat Ash Resources, based in Matla , has a vacancy for a:

Site Administrator

Minimum Qualifications / Experience

• Minimum Grade 12
• Certificate or qualification in Administration, Stores, Logistics, Supply Chain or a related field will be advantageous
• 2–3 years' experience in a site administration, stores, warehouse or similar operational environment
• Experience in stock control and inventory management
• Experience working in a mining, industrial, manufacturing, construction or power station environment will be advantageous
• Experience with an ERP, stock control or procurement system will be advantageous
• Ability to work under pressure
• Good leadership and communication sk
• Medically fit in terms of the Mine Health and Safety Act.
• Valid unendorsed driver’s license

Duties and Responsibilities (not limited to):

• Provide day-to-day administrative support to the Site Manager and operational team.
• Assist with compiling daily, weekly and monthly operational reports.
• Maintain records of site documentation, correspondence and operational information
• Assist with purchase requisitions, orders, invoices and delivery documentation
• Assist with audit preparation and ensure that required site documentation is readily available
• Receive, inspect and record incoming stock, materials, equipment and consumables
• Verify deliveries against purchase orders, delivery notes and invoices
• Safely store and organise stock in the designated stores area
• Issue materials, tools, PPE, consumables and equipment to authorised employees and contractors
• Conduct regular stock counts and assist with monthly and periodic stocktaking
• Monitor stock levels and identify minimum/maximum stock requirements
• Maintain a safe, clean and orderly stores and administrative environment
• Ensure appropriate PPE is available and controlled for employees and contractors
• Assist with the administration of purchase requisitions and purchase orders
• Check supplier invoices against orders and delivery documentation
• Liaise with employees, contractors, suppliers and visitors in a professional manner