SHEQ Graduate

EdUpStairs; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Edupstairs is seeking a Health and Safety Graduate to coordinate H&S programmes across regional units and ensure compliance with all relevant legislation and policies. The role focuses on implementing and maintaining the H&S management system, conducting risk assessments, and supporting incident investigations.

You will coordinate with site teams, manage COID processes, training, and documentation control, and promote regional H&S awareness through established programs, reports, and stakeholder

Qualifications

• Graduate or 1 year of H&S experience.
• Basic knowledge of H&S required.
• Strong reporting ability is essential.
• Experience in submitting COID cases is advantageous.

Responsibilities

• Coordinate H&S across regional units and ensure compliance with legislation and policies.
• Ensure H&S meetings are held, recorded, and document controlled.
• Coordinate and enforce the development and maintenance of COID reports and training programs.
• Assist with H&S management system implementation and updates across regions.

Skills

H&S knowledge

Reporting

Audits & inspections

COID reporting

Driver’s license

Education

National Diploma in Safety Management

Matric (Grade 12)

SAMTRAC advantageous

Tools

MS Office

COID systems

Job description

Job Purpose:

The Health and Safety (H & S) Graduate is responsible for the coordination of H & S, legal compliance programmes and related issues across regional business units. Responsible for ensuring that the business complies with all relevant H & S legislation, company policies and procedures, minimum requirements and permit requirements. Coordination of the implementation, maintenance, and administration of the H & S management system across regional business units.

MINIMUM EXPERIENCE:

• Graduate or at least 1 year of working experience in H & S
• Basic Knowledge of H & S
• Strong Reporting ability
• H & S Audit/Inspections
• Experience in submitting COID cases
• Valid driver’s license and own car essential

MINIMUM QUALIFICATION:

• Matric (Grade 12)
• National Diploma in Safety Management essential
• SAMTRAC advantageous

OPERATIONAL EXCELLENCE

H & S MANAGEMENT

• Coordination of H & S service providers and rules surrounding the site coordination,
• Review compliance to regional rules and regulations and ensure that H & S reps are informed surrounding rules and implementation requirements,
• Ensure that H & S meetings are held, recorded and document controlled;
• Consolidate meeting outcomes and KPI’s,
• Ensure / enforce contractors’ compliance regionally,
• Ensure and enforce the investigation of incidents and accidents regionally,
• Provide the management team with an incident summary on a monthly basis,
• Assist management with the implementation of the H & S management system across all regional business units,
• Ensure H & S document and data control systems are maintained by the responsible persons;
• Promote H & S awareness on a regional basis and the development of a H & S awareness program,
• Monitor audit findings and recommend corrective and preventative actions;
• Conduct and facilitate risk assessments;
• Issue Non-conformance’s where required;
• Assist with the development of SHE files.
• Assist with the reporting of incidents and manage the administration surrounding the incidents.
• Coordinate and enforce the development of a H & S training program,
• Implementation of an incident reduction program regionally,
• Ensure that all Section 24 reportable incidents are investigated and reported to the relevant authority by yourself within the prescribed periods,
• Assist with the development of a client specific H & S Management Plan
• Develop and empower employees to take ownership of the H & S Management system.
• Conduct regular toolbox talks on all sites regionally;
• Ensure H & S representative, first aider, fire fighter and handling of hazardous material training is up to date.
• Coordination of system across regional business units and their respective sites within the divisions.
• Assign and track licenses/authorizations issued on the system.
• Serve as H & S systems support to the various operating entities regarding the system and its content.
• Upload awareness material onto the system on a scheduled basis.
• Develop awareness material when required.
• Track and upload performance of each operating entity at continuous basis.
• Escalate outstanding information to the Regional SHEQ Officer.
• Report any and all matters of concern to the Regional SHEQ Officer immediately.
• Complete maintenance of the COID register for all operating entities within the division.
• Training of all employees regarding COID incident reporting and management.
• Track and upload performance of medical reports, progress reports, final medical reports and resumption reports.
• Manage all logs within the prescribed time frames (Internal and COID).
• Request outstanding information via phone and mail.
• Complete COID forms when required.
• Review, validate and approve all COID information captured onto the system.
• Serve as the contact between the third party COID incidents report/processing service provider and the business units within the divisions.

ON-SITE H & S IMPLEMENTATION AND MAINTENANCE

• Review compliance to H & S rules and regulations (audits and inspections).
• Ensure that H & S meetings are held, recorded and document controlled.
• Conduct accident investigations when required.
• Assist management with the implementation of the H & S management system.
• Assist in updating the H & S Management system to accommodate changes in legislation and Industry Standards.
• Monitor audit findings and report findings to the Regional SHEQ Officer
• Conduct and facilitate risk assessments.
• Issue Non-conformance’s where required.
• Update training registers.
• Maintain site safety files.
• General filling of all documents received,
• Compile the following regional reports for the Regional SHEQ Officer to develop:
• Client H & S Management Reports,
• Section 24 and 25 reports,
• Training reports,
• Department of labour notice progress reports,
• Establish and build a relationship with key stakeholders and business representatives;
• Communicate and provide feedback regularly to client and resolve client queries timeously
• Work closely with the Client H & S Management team to ensure alignment on all H & S activities
• Align all H & S activities to Group core values

COMPETENCIES

• Computer Literacy (Word and Excel)
• Numeric reasoning ability.
• Analytical with strong attention to detail
• Priority setting
• Interpersonal skills
• Deadline driven and ability to work under pressure
• Organized, efficient and task driven
• Ability to multi-task
• Good Communication Skills

OUR CORE VALUES

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City of Cape Town, Western Cape, South Africa

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