Trade Execution Administrator Manager

Creative Leadership Solutions; Gauteng; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Creative Leadership Solutions seeks a skilled Trade Execution Administrator to manage contracts from initiation to completion, process bookings and settlements, and maintain accurate data across systems.

The role requires 3-5 years in trade execution or related fields, hands-on experience with Pastel/Etendo, and strong Excel/Office proficiency. Afrikaans and English fluency with own transport are valued assets.

Qualifications

• BCom in Accounting or Diploma in Accounting is essential.
• 3-5 years experience in trade execution, commodity administration or similar roles.
• Experience in contract administration and processing buying/selling transactions.
• Experience in data management, reconciliations and stock discrepancy investigations.
• Experience with Pastel and/or Etendo accounting software.
• Experience in financial reporting and supervising administrative staff.

Responsibilities

• Manage buying and selling contracts from initiation to completion.
• Book transactions accurately and process billing.
• Track transport schedules and monitor contract progress.
• Ensure settlements align with contract terms.
• Maintain commodity movement records and reconcile contracts.
• Respond to client and supplier queries professionally.
• Train and mentor administrative staff; support team development.
• Identify and implement process improvements to boost efficiency.

Skills

Accounting principles

Excel & MS Office

Attention to detail

Teamwork

AI proficiency

Time management

Self-management

Communication skills

Education

BCom degree in Accounting

Diploma in Accounting

Tools

Pastel

Etendo

Microsoft Excel

MS Office

Job description

REQUIREMENTS

Minimum education (essential):

• BCom degree in Accounting or a minimum of a Diploma in Accounting.

Minimum applicable experience (years):

• 3-5 years experience in trade execution, commodity administration, accounting or a similar role.
• Previous team management experience will be advantageous.

Required nature of experience:

• Experience in contract administration and processing buying and selling transactions.
• Experience in data management, reconciliations and investigating stock discrepancies.
• Experience with accounting software, preferably Pastel and/or Etendo.
• Experience in financial reporting and administrative processes.
• Experience in supervising, training and supporting administrative staff.

Skills and Knowledge (essential):

• Solid understanding of accounting principles and accounting software.
• Excellent computer skills, particularly Microsoft Excel and other MS Office applications.
• High attention to detail and strong organisational skills.
• Good communication skills and the ability to work effectively within a team.
• AI proficiency and the ability to use AI tools effectively in the workplace.
• Strong problem-solving, time management and self-management skills.

Other:

• Proficient in Afrikaans and English
• Own transport and license

KEY PERFORMANCE AREAS AND OBJECTIVES

Contract Administration

• Manage buying and selling contracts from initiation to completion.
• Ensure accurate booking of transactions and processing of billing.
• Track transport schedules and monitor contract progress.
• Ensure settlements are completed in accordance with contract terms.

Data Management and Reconciliations

• Maintain accurate commodity movement records in the relevant systems.
• Reconcile contracts and investigate stock discrepancies.
• Identify, investigate and resolve differences in commodity movements.
• Ensure data accuracy and integrity across all relevant systems.

Client, Supplier and Financial Administration

• Respond to client and supplier queries promptly and professionally.
• Resolve contract-related discrepancies and administrative queries.
• Maintain accurate records, documentation and filing systems.
• Prepare financial reports on commodity movements, discrepancies and contract status.

Team Management and Development

• Manage and oversee the daily activities of the trade execution team.
• Provide guidance, mentoring and support to junior administrative staff.
• Train new team members on procedures, software and best practices.
• Monitor team performance and ensure adherence to established processes.

Process Improvement and Operational Efficiency

• Identify opportunities to improve trade execution and contract administration processes.
• Implement solutions to improve efficiency and reduce administrative errors.
• Ensure compliance with internal procedures and administrative standards.
• Promote effective use of accounting software, Microsoft Office and AI tools.
• Maintain a reliable, organised and detail-focused approach to daily operations.

Remuneration Offered

Market related