Sales Administrator

Esteem Recruitment; Durban; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Esteem Recruitment is seeking a detail‑oriented administrator to support sales order processing and the accounting workflow in Durban. The role involves handling orders from Sales Representatives and Agents, preparing pricing approvals, and maintaining accurate records within the order management system.

You will generate reports (MTD, weekly, monthly, export) and assist the Debtors Department with inquiries, invoicing, proforma invoices, and rebates. Strong administrative skills are essential.

Responsibilities

• Receive sales orders from Sales Representatives and Agents.
• Prepare and sort orders for pricing approval.
• Communicate with Sales Representatives and Agents regarding order queries or discrepancies.
• Capture sales orders accurately onto the accounting system.
• Verify the accuracy of all processed orders.
• File completed sales orders and maintain organised records.
• Continuously update the order management system and remove outdated orders.
• Prepare and distribute sales reports including MTD, weekly, monthly, export, tonnage, sales analysis, incentive, and performance review reports.
• Assist the Debtors Department with customer claims and account queries.
• Provide supporting documentation for audits.
• Update and distribute customer price lists.
• Assist with customer invoicing.
• Prepare proforma invoices and quotations.
• Compile monthly rebate reports.
• Perform general administrative duties.

Job description

Key Responsibilities

• Receive sales orders from Sales Representatives and Agents.

• Prepare and sort orders for pricing approval.

• Communicate with Sales Representatives and Agents regarding order queries or discrepancies.

• Capture sales orders accurately onto the accounting system.

• Verify the accuracy of all processed orders.

• File completed sales orders and maintain organised records.

• Continuously update the order management system and remove outdated orders.

• Prepare and distribute sales reports including MTD, weekly, monthly, export, tonnage, sales analysis, incentive, and performance review reports.

• Assist the Debtors Department with customer claims and account queries.

• Provide supporting documentation for audits.

• Update and distribute customer price lists.

• Assist with customer invoicing.

• Prepare proforma invoices and quotations.

• Compile monthly rebate reports.

• Perform general administrative duties.