Senior Service Administrator Global Grade 07

Barloworld Equipment (Pty) Ltd; Noord-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Barloworld Equipment (Pty) Ltd is seeking an administrative professional to support end-to-end processes, including record keeping, data capturing in ERP systems (SAP/CRM/NAXT), and report writing. The role involves opening work orders, invoicing customers, creating quotes, and managing costs and supplier interactions.

Ideal candidates will have Grade 12 and at least two years of admin experience, with an understanding of CS processes and strong data accuracy.

Qualifications

• Grade 12 is required.
• Two years relevant administration experience.
• Understanding of CS processes.
• Data capture in ERP systems (e.g. SAP/CRM/NAXT) and report writing.

Responsibilities

• Open work orders and order parts; close work orders on completion.
• Invoice external customers and process invoices to debtors.
• Create and accept quotes.
• Capture, process and analyse job costing elements (labour, travel, expenses).
• Generate purchase orders for internal and external suppliers.

Skills

Effective communication

Self-management

Performance ownership

Education

Grade 12

Tools

SAP/CRM/NAXT

Job description

Key Outputs

• Perform related administrative tasks to end-to-end processes including record keeping, filing, data capturing in ERP system (e.g. SAP/CRM) and report writing.
• Open work orders and order parts. Close work order on job completion.
• Invoice external customers and process invoices to debtors.
• Create and accept quotes.
• Check credit limits and equipment history.
• Effectively manage work in progress
• Capture, process and analyse job costing elements (Labour, travel,expenses, bought outs, SIMS, hours)
• Accurately capture relevant data from external and internal customers
• Generate purchase orders for internal and external suppliers
• Accurately capture labour hours worked by the service employees
• Follow up with external and internal customers and suppliers to ensure complete information and data capture
• Resolve internal and external customer as well as supplier queries
• Accurately control relative end-to-end processes
• Maintain relevant administrative environment
• Accurately invoice customers for work completed.

Qualification, Experience and Competencies

• Grade 12
• Two years relevant administration experience
• An understanding of relevant CS processes
• Perform related administrative tasks to end-to-end processes including record keeping, filing, data capturing in ERP system (e.g. SAP/CRM/NAXT) and report writing.
• Open work orders and order parts. Close work order on job completion.
• Invoice external customers and process invoices to debtors.
• Effective communication
• Effective self-management and performance ownership
• Create and accept quotes.
• Check credit limits and equipment history.
• Effectively manage work in progress
• Capture, process and analyse job costing elements (Labour, travel,expenses, bought outs , SIMS, hours)
• Accurately capture relevant data from external and internal customers
• Generate purchase orders for internal and external suppliers
• Accurately capture labour hours worked by the service employees
• Follow up with external and internal customers and suppliers to ensure complete information and data capture
• Resolve internal and external customer as well as supplier queries
• Accurately control relative end-to-end processes
• Maintain relevant administrative environment
• Accurately invoice customers for work completed.