Senior Executive PA & Travel Coordinator

Execustaff; South Africa; On-site; ZAR 420,000 - 650,000; Full time

Job summary

Execustaff in East Rand is seeking an Executive Personal Assistant to provide high-level support to the MD and COO, manage complex schedules, travel logistics, and confidential communications with discretion.

The role requires 5+ years in an Executive PA position, strong MS Office skills, and the ability to liaise with internal teams and external partners while maintaining impeccable professionalism and prioritizing deadlines.

Qualifications

• Matric and a relevant degree are required.
• Degree in Business Administration, Office Management or related field is essential.
• Certification in Secretarial Studies or Project Management is advantageous.
• Minimum 5 years’ experience in an Executive PA role.

Responsibilities

• Provide strategic and administrative support to the Managing Director and Chief Operations Officer, ensuring seamless execution of executive priorities.
• Manage communications, scheduling, confidentiality, and enable effective decision-making aligned with company values.
• Take minutes for EXCOM and OPSCO meetings.
• Arrange international travel including visas, air tickets, itineraries, forex, and accommodation.
• Prepare professional presentations aligned with branding for internal and external meetings.
• Maintain and organize executive documentation, contracts, and legal records.
• Coordinate catering and hosting of guests, including hotel and transport.
• Assist with ad hoc administrative duties and expense claims.

Skills

Executive support

Diary management

Travel coordination

Stakeholder liaison

Communication

Discretion

Time management

Team collaboration

Education

Matric (Grade 12)

Degree in Business Administration

Secretarial/PM certification

Tools

Microsoft Office

Teams

Zoom

Project management software

Expense/travel platforms

Job description

Execustaff in East Rand is seeking an Executive Personal Assistant to provide high-level support to the MD and COO, manage complex schedules, travel logistics, and confidential communications with discretion.

The role requires 5+ years in an Executive PA position, strong MS Office skills, and the ability to liaise with internal teams and external partners while maintaining impeccable professionalism and prioritizing deadlines.