Senior Event Planner - Large-Scale Catering Operations

Placements24; Midrand; Hybrid; ZAR 480,000 - 620,000; Full time

Benefits offered by this job

Bonuses

Medical aid

Provident fund

Hybrid work

Career progression

Staff discounts

Team events

Job summary

Placements24 is hiring a Senior Event Planner in Midrand, Gauteng. You will lead end-to-end catering events from concept to on-site execution, ensuring client satisfaction and profitability.

You'll manage venues, vendors, menus, and staffing, while mentoring junior staff and collaborating with the culinary team. A formal qualification in Hospitality/Event Management is advantageous, with flexible evenings/weekends as required.

Qualifications

• 5+ years of experience in event planning, with a strong catering/hospitality focus.
• Proven track record of managing complex events from start to finish.
• Excellent organizational and project management skills in a fast-paced environment.
• Strong negotiation and vendor management abilities.
• Proficiency in event management software and MS Office Suite.
• Exceptional interpersonal and communication skills, both written and verbal.

Responsibilities

• Conceptualize, plan, and execute catering events for corporate functions, weddings, and private parties.
• Manage all logistical aspects: venue selection, vendor coordination, menu planning, staffing, transport.
• Develop and maintain strong client relationships and translate visions into memorable events.
• Oversee setup, service, and breakdown to ensure presentation and satisfaction.
• Collaborate with culinary team to design menus for diverse dietary needs.
• Conduct post-event analysis and identify improvement areas for future events.
• Manage event budgets meticulously and track expenses to ensure profitability.
• Supervise and mentor junior event staff to foster a high-performing team.

Skills

Event planning

Vendor management

Budget management

Communication

MS Office

Event software

Hospitality knowledge

Education

Bachelor's degree in Hospitality/Event Management

Tools

Event management software

Job description

About the Role

Our client, a leading player in the catering and hospitality industry, is seeking a highly organized and creative Senior Event Planner to join their dynamic team in Midrand, Gauteng. This role is pivotal in ensuring the seamless execution of high-profile events, from initial concept development to on-site management and post-event evaluation. The ideal candidate will possess a keen eye for detail, exceptional communication skills, and a passion for delivering unforgettable culinary experiences. This position offers a hybrid work arrangement, combining essential in-office collaboration with the flexibility of remote work, allowing for a balanced approach to managing diverse client needs and operational demands. You will be instrumental in shaping the event landscape for our client, working with a dedicated team committed to excellence in every aspect of event catering.

Key Responsibilities

• Conceptualize, plan, and execute a wide range of catering events, including corporate functions, weddings, and private parties, ensuring adherence to budget and client specifications.
• Manage all logistical aspects of events, such as venue selection, vendor coordination, menu planning, staffing, and transportation.
• Develop and maintain strong relationships with clients, understanding their vision and translating it into successful, memorable events.
• Oversee event setup, service, and breakdown, ensuring high standards of presentation and customer satisfaction.
• Collaborate with the culinary team to design innovative and appealing menus that cater to diverse dietary needs and preferences.
• Conduct post-event analysis, gathering feedback and identifying areas for improvement in future event planning.
• Manage event budgets meticulously, tracking expenses and ensuring profitability.
• Supervise and mentor junior event staff, fostering a collaborative and high-performing team environment.

Requirements

• A minimum of 5 years of experience in event planning, with a strong focus on catering and hospitality.
• Proven track record of successfully managing complex events from start to finish.
• Excellent organizational and project management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong negotiation and vendor management abilities.
• Proficiency in event management software and MS Office Suite.
• Exceptional interpersonal and communication skills, both written and verbal.
• A creative mindset with a passion for food and exceptional client service.
• A relevant qualification in Hospitality Management, Event Management, or a related field is advantageous.
• Flexibility to work evenings and weekends as required by event schedules.

Benefits

• Our client values its employees and offers a competitive remuneration package including a substantial annual bonus structure, comprehensive medical aid, and a generous provident fund contribution.
• Employees also benefit from ongoing professional development opportunities, access to exclusive industry events, and a vibrant, supportive work environment.
• The hybrid work model provides a valuable work-life balance, and there are ample opportunities for career advancement within a growing organization.
• Enjoy staff discounts on catering services and regular team-building activities that foster camaraderie and a strong sense of community.
• You’ll be part of a team that prides itself on innovation and delivering exceptional quality in the Midrand, Gauteng area.