Configuration & Document Control Specialist

HR Talent Partner SA; Somerset West; On-site; ZAR 220,000 - 360,000; Full time

Job summary

HR Talent Partner SA in Somerset West is seeking a Configuration Administrator to join a renowned international engineering company in the Helderberg area. The role focuses on document control, compliance, and change management to support engineering, operations and quality teams.

You will maintain PDM systems (Teamcenter, SharePoint, FileCloud), ensure documentation accuracy, and prepare materials for audits and customer requirements, with a strong emphasis on governance and traceability.

Qualifications

• Advanced Certificate or Diploma in Business Administration or related field.
• Experience in a similar role (aerospace, defence, automotive, energy).
• Experience with strict compliance configuration management standards.
• Experience managing & maintaining document control systems & configuration processes.
• Proven documentation control experience.
• Strong involvement in supporting & executing change management activities.
• Proficient in PDM systems such as SharePoint, FileCloud, Teamcenter.
• Understanding of compliance requirements, internal policies, & external regulations.
• Ability to collaborate effectively with multiple departments, including Engineering, Operations & Quality teams.

Responsibilities

• Document Accuracy & Integrity: Ensure all customer-facing documentation complies with Configuration & Document Management standards.
• Timely Delivery and Notification of updated and new Documentation: Provide required documentation & data within agreed timelines to relevant internal & external customers.
• Compliance with External Customer Requirements: Ensure that document control processes meet customer standards, contractual obligations & regulatory requirements.
• Change Communication: Assist the CM Manager in maintaining a clear tracking record of the change process.
• Audit & Traceability Support: Prepare & present documentation for internal & external customer audits, inspections, & configuration reviews.
• Customer Relationship & Support: Act as a point of contact for internal & external customers & suppliers.
• Document Control & Governance: Create awareness to prevent unauthorized or outdated documents from being used.
• Configuration Management Compliance: Support & adherence to internal & external configuration & quality management standards.
• Change Management Support: Support the CM Manager with tracking & reporting on the Change Control process & related approvals.
• System Administration: Maintain & administer PDM system (Teamcenter), SharePoint, as well as FileCloud.
• Audit & Traceability: Conduct & support the CM Manager during documentation & PDM system audits.
• Collaboration & Communication: Engage with cross-functional teams to ensure alignment on documentation processes & requirements.
• Continuous Improvement: Support the CM Manager with the documentation & configuration processes.

Skills

Documentation control

Change management

Audit & traceability

Cross-functional collaboration

Compliance awareness

Attention to detail

Education

Advanced Certificate or Diploma in Business Administration or related field

Tools

SharePoint

FileCloud

Teamcenter

Job description

HR Talent Partner SA in Somerset West is seeking a Configuration Administrator to join a renowned international engineering company in the Helderberg area. The role focuses on document control, compliance, and change management to support engineering, operations and quality teams.

You will maintain PDM systems (Teamcenter, SharePoint, FileCloud), ensure documentation accuracy, and prepare materials for audits and customer requirements, with a strong emphasis on governance and traceability.