Senior Conveyancing Secretary - Property Transfers

Red Ember Recruitment (PTY) Ltd; Cape Town; On-site; ZAR 180,000 - 320,000; Full time

Job summary

Red Ember Recruitment (PTY) Ltd in Cape Town CBD seeks an experienced Conveyancing Secretary to support the Property Department through full transfer cycles from instruction to registration.

The ideal candidate has 8–10 years of conveyancing experience, strong administrative and time-management skills, and thrives in a fast-paced legal environment with proficiency in GhostPractice, Lexis Convey or LegalSuite.

Qualifications

• 8–10 years of conveyancing secretarial experience, with focus on property transfers.
• Excellent administrative, organisational, and time-management skills.
• Strong communication with clients, agents, and offices.

Responsibilities

• Manage residential and commercial property transfer files from inception to registration.
• Prepare and draft all necessary transfer documentation.
• Liaise with clients, estate agents, financial institutions, municipalities, and the Deeds Office.
• Obtain rates clearance certificates, levy figures, transfer duty receipts, and other required documentation.
• Prepare accounts and ensure all financial requirements are met prior to lodgement.
• Coordinate lodgement and registration of transfers.
• Provide regular progress updates to clients and relevant stakeholders.
• Maintain accurate filing systems.
• Ensure all transactions are processed accurately, efficiently and in line with legal requirements.
• Manage multiple files while meeting deadlines.

Skills

Conveyancing experience

Time management

Organisational skills

Attention to detail

Communication skills

Client liaison

Deadline-driven

Tools

GhostPractice

Lexis Convey

LegalSuite

Job description

Red Ember Recruitment (PTY) Ltd in Cape Town CBD seeks an experienced Conveyancing Secretary to support the Property Department through full transfer cycles from instruction to registration.

The ideal candidate has 8–10 years of conveyancing experience, strong administrative and time-management skills, and thrives in a fast-paced legal environment with proficiency in GhostPractice, Lexis Convey or LegalSuite.