Senior Conveyancing Secretary: Property Transfer Expert

Red Ember Recruitment; Cape Town; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Red Ember Recruitment represents a well-established law firm in Cape Town CBD seeking an experienced Conveyancing Secretary to join the busy Property Department. You will manage property transfer files end-to-end, prepare transfer documents, and liaise with clients, institutions, and the Deeds Office in a fast-paced legal environment.

The role requires 8–10 years' conveyancing experience, strong organisational skills, and proficiency with conveyancing software such as GhostPractice, Lexis Convey

Qualifications

• 8–10 years' experience as a Conveyancing Secretary focused on property transfers.
• Knowledge of Deeds Office procedures and conveyancing documentation.
• Proficient in GhostPractice, Lexis Convey, LegalSuite or similar.

Responsibilities

• Manage residential and commercial property transfer files from inception to registration.
• Prepare and draft all necessary transfer documentation.
• Liaise with clients, estate agents, financial institutions, municipalities, and the Deeds Office.
• Obtain rates clearance certificates, levy figures, transfer duty receipts, and other required documentation.
• Prepare accounts and ensure all financial requirements are met prior to lodgement.
• Coordinate lodgement and registration of transfers.
• Provide regular progress updates to clients and relevant stakeholders.
• Maintain accurate electronic and physical filing systems.
• Ensure all transactions are processed accurately, efficiently, and in line with legal and regulatory requirements.
• Manage multiple files while consistently meeting deadlines.

Skills

Conveyancing

Client communication

Time management

Attention to detail

Multitasking

Tools

GhostPractice

Lexis Convey

LegalSuite

Microsoft Office

Job description

Red Ember Recruitment represents a well-established law firm in Cape Town CBD seeking an experienced Conveyancing Secretary to join the busy Property Department. You will manage property transfer files end-to-end, prepare transfer documents, and liaise with clients, institutions, and the Deeds Office in a fast-paced legal environment.

The role requires 8–10 years' conveyancing experience, strong organisational skills, and proficiency with conveyancing software such as GhostPractice, Lexis Convey