Senior Bookkeeper & Procurement Coordinator

Objective Personnel; Durbanville; On-site; ZAR 420,000 - 600,000; Full time

Job summary

Objective Personnel in Durbanville, Western Cape, seeks an experienced bookkeeper with exposure to foreign payments, import administration and ERP migrations. You will manage reconciliations, debtor/creditor processes, and liaise with banks and suppliers to ensure accurate financial records.

The role requires a solid bookkeeping background, attention to detail, and the ability to review others’ work while meeting deadlines. A driver’s license and industry experience are essential.

Qualifications

• Matric / Senior Certificate and bookkeeping qualification.
• Valid driver’s license.
• At least 5 years bookkeeping experience incl. reconciliations, creditors and debtors.
• Exposure to import administration, foreign payments or procurement administration.
• Experience with Fusion/MiFusion or another ERP migration.
• Debtors discounting and credit insurance (CGIC).
• Incoterms and import documentation.
• Experience reviewing or guiding the work of junior staff.
• Background in food ingredients or commodities trading.
• High accuracy and completeness; review others' work constructively.
• Ownership and accountability; follows issues through to resolution.
• Persistent, structured follow-up with suppliers, banks and insurers.

Responsibilities

• Bookkeeping and Finance
• Foreign banking: capture statements for the CFC account, reconcile, save on server, resolve currency differences.
• Load foreign suppliers as beneficiaries on Nedbank and capture foreign payments with supporting documents.
• Generate APN on e-filling for advance foreign payments.
• Share EDI documents with bank when required.
• Update the foreign supplier summary after each payment.
• Maintain forex summary and reporting on FECs.
• Debtors finance and credit risk: prepare and submit debtors discounting submissions to the bank.
• Maintain debtors credit insurance policy with CGIC.
• Follow up on credit applications and limits; update accounting system.
• Review bank/creditor reconciliations prepared byfinance admin team.
• Support debtors and creditors team with queries and month-end deadlines.
• Reconcile all service supplier accounts; assist accountant with month-end close.
• Identify duplicate payments, unallocated receipts and missing invoices.
• Scrutinize inter-branch transfers and stock adjustments for cost accuracy.
• Procurement administration on instruction from management; maintain quotes database.
• Keep foreign supplier summary up to date with shipments and ETAs.
• Follow up on product specifications and samples; support local procurement as volumes grow.
• Act as admin link between procurement, finance, suppliers and freight agents.
• Raise foreign purchase orders and process GRNs; document processes and suggest improvements.
• Maintain vehicle logbooks and monitor fuel consumption.

Skills

Excel skills

Ownership & accountability

Discretion with financial info

Deadline driven

Mentoring / guiding juniors

Attention to detail

Education

Matric / Senior Certificate

Bookkeeping qualification (ICB / ND or equivalent)

Tools

Sage Pastel/Fusion (MiFusion)

Nedbank business banking

Job description

Qualification

• Matric / Senior Certificate
• Bookkeeping or accounting qualification (for example ICB, a National Diploma or equivalent).

Requirements

• Valid drivers license
• At least 5 years’ bookkeeping experience, including bank reconciliations, creditors and debtors.
• Exposure to import administration, foreign payments or procurement administration.
• Working knowledge of Sage Pastel/Fusion Software (MiFusion) and Nedbank business banking.
• Strong Excel skills.
• Experience with Fusion / MiFusion or another ERP migration.
• Debtors discounting and credit insurance (CGIC).
• Incoterms and import documentation.
• Experience reviewing or guiding the work of junior staff.
• A background in food ingredients or commodities trading.
• High accuracy and completeness, with the ability to review other people’s work constructively.
• Ownership and accountability: follows issues through to resolution.
• Persistent, structured follow-up with suppliers, banks and insurers.
• Comfortable working on instructions while managing own deadlines.
• Discretion with financial and banking information.

Duties

• Bookkeeping and Finance
• Foreign banking Capture statements for the CFC account, reconcile it, save the reconciliation on the server, and resolve currency differences.
• Load foreign suppliers as beneficiaries on Nedbank and capture foreign payments with full supporting documents for approval.
• Generate APN (Advance Payment Notification) on e-filling for advance foreign payments
• Share EDI documents with bank when required.
• Update the foreign supplier summary after each payment.
• Maintain the forex summary and reporting on FECs.
• Debtors finance and credit risk Prepare and submit debtors discounting (Stucky) submissions to the bank.
• Maintain the debtors credit insurance policy with CGIC.
• Follow up on customer credit applications and credit limit increases, and update the accounting system with the outcomes.
• Oversight and support Review bank reconciliations, creditor reconciliations and allocations prepared by the finance administration team, and check that they are accurate and complete.
• Support the debtors and creditors team with queries, allocations, statement reconciliations and month-end deadlines.
• Reconcile all service supplier accounts.
• Assist the accountant with month-end close, reconciliations, expense schedules and audit preparation.
• Identify duplicate payments, unallocated receipts and missing invoices, scrutinize expense allocations and follow them through to resolution.
• Scrutinize inter branch transfers (IBTs) and stock adjustments to reflect accurate cost.
• Procurement administration Performed on instruction from management or, in future, the dedicated procurement person.
• Request, follow up and capture quotes from foreign suppliers, and maintain the quotes database.
• Keep the foreign supplier summary up to date with shipments, ETAs and status.
• Follow up on product specifications and samples until they are received and filed.
• Support local procurement administration as volumes grow.
• Act as the administrative link between procurement, finance, suppliers and freight agents.
• Systems and general administration
• Raise foreign purchase orders and process goods received notes (GRNs).
• Document finance and procurement processes, and recommend improvements to controls and workflows.
• Maintain vehicle logbooks and monitor fuel consumption.
• Provide general finance and administrative support as required.