Security Office Administrator & Payroll Coordinator

Sheldon Recruitment and Selection; East London; Presencial; ZAR 180 000 - 240 000; Tempo integral

Resumo da oferta

Sheldon Recruitment and Selection is seeking a competent Payroll/Office Administrator to support payroll processing, office administration and document control in a security environment. The role covers reception, filing, client and supplier records, and compliance tracking with deadlines.

Applicants should have Grade 12 with payroll experience, proficiency in Word/Excel/Outlook, and strong communication. Experience with security site administration and tender support is advantageous.

Qualificações

• Grade 12 with 2+ years security admin experience.
• Practical payroll software experience and payroll processing.
• Proficiency with Word, Excel, Outlook and electronic filing.
• Ability to prepare correspondence and maintain registers.
• Good written and verbal communication and receptionist skills.
• Ability to organize tasks and handle confidential information.

Responsabilidades

• Manage reception, telephone calls, emails, visitors and general office correspondence.
• Maintain organized electronic and physical filing systems for client, supplier, contract and operational records.
• Keep a contract and compliance register; track expiry dates and missing documents and alert the manager.
• Collect and verify timesheets, attendance records, rosters, overtime and leave; resolve discrepancies with Operations and HR before payroll deadlines.
• Prepare and process payroll on the payroll system, including earnings, deductions and payslips; submit payroll reconciliations for approval.
• Prepare letters, reports, meeting agendas and minutes and maintain an action register.
• Coordinate meetings, travel, accommodation, stationery and other office requirements within approved budgets.
• Prepare and track quotations, purchase requests, orders and invoices; obtain approvals and forward supporting documents to Finance.
• Support tender submissions by compiling approved documents, checking completeness and monitoring deadlines.
• Maintain registers for office assets, equipment and supplies and coordinate servicing or repairs.
• Receive client enquiries and service requests, log and refer to the responsible person and follow up.
• Protect confidential employee, client and third-party information and follow approved procedures for sharing documents.

Conhecimentos

Attention to detail

Professional communication

Organisational skills

Discretion / confidentiality

Payroll processing

Customer service

Formação académica

Grade 12

Office administration diploma/certificate

Ferramentas

Payroll software

Microsoft Word

Microsoft Excel

Outlook

Descrição da oferta de emprego

Sheldon Recruitment and Selection is seeking a competent Payroll/Office Administrator to support payroll processing, office administration and document control in a security environment. The role covers reception, filing, client and supplier records, and compliance tracking with deadlines.

Applicants should have Grade 12 with payroll experience, proficiency in Word/Excel/Outlook, and strong communication. Experience with security site administration and tender support is advantageous.