Office Administrator (Security Industry), Contract, KuGompo City

Janine Rieck; East London; Presencial; ZAR 180.000 - 240.000; Jornada completa

Descripción de la vacante

Janine Rieck in South Africa is seeking an Office Administrator (Security Industry) for a 1-year fixed term contract based in KuGompo City, Eastern Cape. The role focuses on office administration, payroll processing and compliance records within a security company.

Candidates must have Grade 12 and at least 2 years security admin experience; proficiency with payroll software, Word, Excel and Outlook; strong communication and confidentiality; preference for office admin qualification.

Formación

• Grade 12 with 2+ years security administration experience in a security company, including officer rosters, attendance records, client documentation and security compliance records
• Practical experience using payroll software, processing payroll and reconciling payroll inputs and reports
• Proficiency in Microsoft Word, Excel, Outlook and electronic filing systems

Responsabilidades

• Manage reception, telephone calls, emails, visitors and general office correspondence
• Maintain organized electronic and physical filing systems, including client, supplier, contract and operational records
• Keep a contract and compliance register; track expiry dates, addenda and outstanding documents and alert the responsible manager
• Collect and verify timesheets, attendance records, rosters, overtime and leave documentation; resolve discrepancies with Operations and HR before payroll deadlines
• Prepare and process payroll on the payroll system, including authorised earnings, deductions, employee changes and payslips; submit payroll reconciliations for approval before payment

Conocimientos

Payroll processing

Office administration

Attention to detail

Communication skills

Educación

Grade 12

Office administration certificate or diploma

Herramientas

Microsoft Word

Microsoft Excel

Outlook

Electronic filing systems

Descripción del empleo

Office Administrator (Security Industry), Contract, KuGompo City

Contractor

EL003392

Admin, Office & Support

Finance

Temp Finance

(Salary based on Bargaining Council rates)

We are seeking an Office Administrator (Security Industry) for a 1-year fixed term contract (with possibility of renewal), based in KuGompo City, Eastern Cape

*Candidates without the security industry experience will not be considered.

Applicants are required to meet the following criteria:

• Grade 12 with 2+ years security administration experience in a security company, including officer rosters, attendance records, client documentation and security compliance records
• Practical experience using payroll software, processing payroll and reconciling payroll inputs and reports
• Proficiency in Microsoft Word, Excel, Outlook and electronic filing systems
• Ability to prepare professional correspondence, maintain registers and check supporting documents accurately
• Good written and verbal communication and confident telephone and reception skills
• Ability to organize competing tasks, meet deadlines and handle confidential information responsibly

Preferred qualifications and experience

• Certificate or diploma in office administration, business administration or a related field
• Experience administering multiple security sites and maintaining security officer personnel and deployment records
• Experience supporting tender submissions, contract registers, payroll admin and basic bookkeeping
• Familiarity with security industry compliance documentation & roster / attendance systems.

Required competencies

• Accuracy, organisation and consistent follow-through
• Professional conduct, discretion and sound judgement
• Customer service, teamwork and effective communication
• Ability to identify missing information and escalating issues promptly

Performance measures

• Accurate and timely payroll processing, reconciliations, payslips and administrative reports
• Complete, current and easily retrievable files and registers
• Early escalation of contract expiry dates and outstanding compliance documents
• Prompt handling and follow-up of enquiries and management instructions
• Accurate purchase and invoice records with the necessary approvals

The successful applicant would be responsible for, but not limited to:

• Manage reception, telephone calls, emails, visitors and general office correspondence
• Maintain organized electronic and physical filing systems, including client, supplier, contract and operational records
• Keep a contract and compliance register; track expiry dates, addenda and outstanding documents and alert the responsible manager
• Collect and verify timesheets, attendance records, rosters, overtime and leave documentation; resolve discrepancies with Operations and HR before payroll deadlines
• Prepare and process payroll on the payroll system, including authorised earnings, deductions, employee changes and payslips; submit payroll reconciliations for approval before payment
• Prepare letters, reports, meeting agendas and minutes and maintain an action register
• Coordinate meetings, travel, accommodation, stationery and other office requirements within approved budgets
• Prepare and track quotations, purchase requests, orders and invoices; obtain approvals and forward supporting documents to Finance
• Support tender submissions by compiling approved documents, checking completeness and monitoring deadlines
• Maintain registers for office assets, equipment and supplies and coordinate servicing or repairs
• Receive client enquiries and service requests, log & refer to responsible person and follow up
• Protect confidential employee, client and third-party information and follow approved procedures for sharing documents and using storage device

Salary

Market related as per Bargaining Council rates