Sales Coordinator (Export)

Jobs 4 All; South Africa; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Jobs 4 All is seeking a Sales Coordinator (Export) for the East Rand. You will support invoicing, order processing, supplier coordination, and export documentation while ensuring accurate data and compliance with Incoterms.

You will monitor sales performance, assist cross-border activities across Africa, coordinate with logistics for on-time deliveries, and provide timely reports to management. A strong Excel skillset and detail-oriented approach are essential.

Qualifications

• Matric or higher
• National Diploma or certificates in Sales Management or related field
• 2-3 years' experience in sales support, order processing, or administrative coordination
• Proficient in Microsoft Office, particularly Excel
• Code 8 licence

Responsibilities

• Invoicing, ensure all information on invoicing instruction are correct prior to manager's signature.
• Provide administrative support to the sales team, including order processing.
• Monitor and report on sales performance and market trends in various regions.
• Work closely with finance to support invoicing, credit notes, and reconciliations.
• Manage export and cross-trade to other African countries, with knowledge of incoterms.
• Request quotations and issuing of orders to the suppliers.
• Ensuring timely payments in line with credit terms.
• Manage export documentation and ensure compliance.
• Coordinate pre-delivery inspections.
• Coordinate with logistics to ensure on-time delivery of trucks.
• Provide accurate and consistent feedback to management.
• Track back orders for invoicing and delivery
• Compilation and distribution of export sales reports.
• Supporting stock & Delivery department with admin and ad hoc duties.
• Ensuring all policies and procedures are adhered to.
• High attention to detail

Skills

Excel

Attention to detail

Incoterms

Communication skills

Education

Matric or higher

National Diploma or certificates in Sales Management

Code 8 licence

Job description

Sales Coordinator (Export)

East Rand

Job Summary

Sales Support / Export Administration role responsible for invoicing, order processing, supplier coordination, export documentation, cross-border trade, logistics and delivery coordination, credit notes and reconciliations, sales reporting, and general administrative support. The role requires strong Excel skills, attention to detail, knowledge of Incoterms, and the ability to work accurately under pressure.

Job Description

• Invoicing, ensure all information on invoicing instruction are correct prior to manager's signature.
• Provide administrative support to the sales team, including order processing.
• Monitor and report on sales performance and market trends in various regions.
• Work closely with finance to support invoicing, credit notes, and reconciliations.
• Manage export and cross-trade to other African countries, with knowledge of incoterms.
• Request quotations and issuing of orders to the suppliers.
• Ensuring timely payments in line with credit terms.
• Manage export documentation and ensure compliance.
• Coordinate the pre delivery inspections.
• Coordinate with logistics to ensure on-time delivery of trucks.
• Provide accurate and consistent feedback to management.
• Track back orders for invoicing and delivery
• Compilation and distribution of export sales reports.
• Supporting stock & Delivery department with admin and ad hoc duties.
• Ensuring all policies and procedures are adhered to.
• High attention to detail

Minimum Requirements

• Matric or higher
• National Diploma or certificates in Sales Management or related field.
• 2-3 years' experience in sales support, order processing, or administrative coordination.
• Proficient in Microsoft Office, particularly Excel (data manipulation and reporting)
• Code 8 licence

Personal Attributes

• Ability to work under pressure and meet deadlines
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong verbal and written communication skills
• High attention to detail and organisational skills.
• Read and write in English
• Confident and proactive approach-anticipates issues and requirements.