Requisition Approver: Facilities Services

Old Mutual Limited; Johannesburg; On-site; ZAR 240,000 - 420,000; Full time

Job summary

Old Mutual Limited in Johannesburg seeks a Facilities Requisitions Approver to review and approve facilities-related requisitions according to policy and budgets. The role ensures expenditures are justified, cost-effective and aligned with Facilities Management strategy.

You will verify documentation, quotations, approvals, and ensure requisitions stay within approved scopes. Collaboration with Procurement and Finance is essential to resolve discrepancies and improve purchasing efficiency.

Qualifications

• Matric required and basic qualification in business support.
• Minimum 2 years in admin or requisition approvals.
• Computer literacy essential to perform daily tasks.

Responsibilities

• Review facilities requisitions for completeness, accuracy and business justification.
• Verify documentation, quotations, specifications, and approvals accompany requisitions.
• Ensure requests fall within approved Facilities Management scope and budgets.
• Approve, reject or return requisitions per policy and authority levels.
• Confirm budget availability, cost centre, GL account and expense classification.
• Assess cost reasonableness against market rates and budgets.
• Identify cost optimization opportunities and consolidate purchases.
• Monitor trends and escalate potential budget overruns.
• Ensure compliance with procurement policies and contractual requirements.
• Liaise with Procurement, Finance and Facilities Managers to resolve issues.

Skills

Procurement

Facility Management

Action Planning

Office Systems

Numerical Aptitude

Client Management

Education

Matriculation Certificate (Matric) (Required)

NQF Level 3 & NQF Level 2 - Below school leaving

Job description

Let’s Write Africa’s Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

The Facilities Requisitions Approver is responsible for reviewing, validating and approving facilities-related requisitions in accordance with the organisation’s delegated authority framework, approved budgets, procurement policies and internal control requirements. The role ensures that all expenditure is necessary, justified, cost-effective and aligned with operational requirements, service delivery standards and the organisation’s Facilities Management strategy

Responsibilities

• Review facilities requisition for completeness, accuracy, business justification and operational necessity.
• Verify that requisitions are supported by appropriate documentation, quotations, specifications and approvals
• Confirm that requested goods and services fall within the approved Facilities Management scope.
• Ensure requisitions comply with delegated approval limits and the organisation’s approval matrix.
• Approve, reject or return requisitions for correction or additional information.
• Ensure that requisitions are approved before commitments are made to suppliers.
• Verify budget availability and the correct cost centre, general ledger account and expense classification.
• Assess the reasonableness of costs against market rates, historical expenditure, contracts and approved budgets.
• Identify opportunities for cost optimization, consolidation of purchases and avoidance of unnecessary expenditure.
• Monitor expenditure trends and expand potential budget overruns.
• Support Facilities Management cost-saving initiatives and financial reporting.
• Ensure compliance with procurement policies, sourcing procedures and applicable contractual requirements.
• Confirm that approved suppliers and valid contracts are used where required.
• Verify that competitive quotations or appropriate procurement justifications are available in line with internal policy.
• Identify potential duplicate requisitions, inappropriate purchases or irregular expenditure.
• Work with Procurement and Finance to resolve discrepancies and improve purchasing efficiency.
• Hard services: HVAC, electrical, plumbing, generators, lifts and building maintenance.
• Soft services: cleaning, catering, hygiene, landscaping and waste management.
• Security services, access control and visitor management.
• Occupational Health and Safety compliance and statutory inspections.
• Fleet management, vehicle maintenance and related operational services.
• Furniture, office equipment, consumables and workplace infrastructure.
• Planned preventative maintenance, corrective maintenance and emergency repairs.
• Business continuity, emergency preparedness and critical facilities requirements.
• Liaise with Facilities Managers, maintenance teams, Procurement, Finance, Risk and business units.
• Provide guidance to requisitioners on submission requirements and approval processes.
• Communicate approval decisions and outstanding requirements promptly.
• Resolve queries relating to requisition accuracy, budget availability and procurement compliance.
• Promote accountability, transparency and service excellence across Facilities Management.

Continuous improvement to ensure effective service

• Adhere to agreed processes to deliver targeted operational results.
• Continuously strive to enhance and improve the Facilities & Corporate Procurement processes.
• Represent and market this process internally to peers and clients.
• Identify and report on Facilities & Corporate Procurement process issues

Service delivery to ensure customer satisfaction

• Provide customer services in line with quality and performance standards
• Build positive customer relations and solve or expand customer queries and complaints
• Gather feedback on customer satisfaction and report to your line leader.
• Proactively suggest improvements in customer service and relations where applicable.
• Contribute to a service culture which builds rewarding relationships, proposes innovations and allows others to provide exceptional client service.
• Cost control and governance adherence
• Proactively ensure use of time, of resources, money, materials, or equipment is in line with policies and procedures.
• Comply with corporate governance policies, procedures, and standards.
• Operate within agreed mandates.

Quality people practice

• Align own behaviour with the organisation culture and values.
• Share and transfer product, process, and systems knowledge to colleagues.
• Collaborate and work with the Facilities & Corporate Procurement team to deliver required service levels.
• Actively participate in the Facilities & Corporate Procurement team to ensure functional balanced scorecard objectives are achieved.
• Ensure achievement of own performance objectives.
• Actively share information with other team members regarding successes, issues, trends, and ideas.
• Actively participate in own professional development and career path.

Minimum Requirements:

• Matric.
• 2 years administration/ requisition approvals experience
• Computer literacy essential

• Follows standardised processes and provides administrative support in line with normal business functioning.
• Delivers on daily production standards and adheres to service and quality standards.
• Provides an indirect service to customers and intermediates.
• Responds to immediate requirements within procedure.
• Uses standard administrative techniques to coordinate own work.
• Product and process knowledge in different areas may differ but basic skills remain the same.
• Moderate (intermediate) to high level of technical knowledge.
• Partially multi skilled across product and process relevant to the business area.

The Recruitment Process:

• TA Interview: This will be a discussion with our Senior Talent Acquisition Specialist to give you an understanding of our business, our culture & values and more context on the role. It will also allow us the opportunity to get to know you more and ensure OMI can meet your career aspirations.
• Panel Interview: This will be with 2 members of the Senior Leadership of the Hiring Team and 1 member of the HC Senior Team.
• Technical & Psychometric Assessments: These will depend on the role and will sometimes happen concurrently with Vetting through an external service provider, as well as Internal Verification.
• Final Feedback.

All About OMI:

https://www.oldmutual.co.za/about/old-mutual-insure/

Please note that, unfortunately, we cannot accept any applications after the closing date

Skills

Action Planning, Client Management, Computer Literacy, Customer Service, Database Administration, Desktop Publishing (DTP), Executing Plans, Facility Management, Management Reporting, Network Administration, Numerical Aptitude, Office Systems, Oral Communications, Policies & Procedures, Procurement, Quality Standards, Report Review, Resource Scheduling

Competencies

Collaborates

Communicates Effectively

Drives Results

Ensures Accountability

Plans and Aligns

Tech Savvy

Education

Matriculation Certificate (Matric) (Required), NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

29 Oct 2026 , 23:59

_ The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question. _

_ The Old Mutual Story! _