Senior Requisition Approver: Facilities Services

Old Mutual Insure Limited; Johannesburg; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Old Mutual Insure Limited in Johannesburg is seeking a Facilities Requisitions Approver to review, validate and approve facilities-related requisitions in line with budgets and procurement policies. You will ensure expenditure is justified and aligned with Facilities Management strategy, verify documentation, and collaborate with Procurement and Finance to maintain cost efficiency and service quality.

The role requires matric and at least two years of administration or requisition approvals

Qualifications

• Matric with 2 years administration/requisition approvals experience.

Responsibilities

• Review and approve facilities requisitions to ensure accuracy and adherence to SLA.
• Verify that requisitions have complete documentation, quotations and approvals.
• Ensure requisitions stay within approved Facilities Management scope and budget.
• Confirm compliance with delegated approval limits and procurement policies.
• Provide guidance to requisitioners on submission requirements and approval processes.
• Communicate approval decisions and outstanding requirements promptly.
• Identify opportunities for cost optimization and avoid unnecessary expenditure.
• Collaborate with Procurement and Finance to resolve discrepancies and improve purchasing efficiency.

Skills

Administration

Requisition approvals

Computer literacy

Education

Matric

Job description

Let's Write Africa's Story Together! Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

The Facilities Requisitions Approver is responsible for reviewing, validating and approving facilities-related requisitions in accordance with the organisation’s delegated authority framework, approved budgets, procurement policies and internal control requirements. The role ensures that all expenditure is necessary, justified, cost-effective and aligned with operational requirements, service delivery standards and the organisation’s Facilities Management strategy.

Responsibilities

• Requisition review and approval Ensure that requisitions that are processed are accurate and that they are paid as per SLA.
• Review facilities requisition for completeness, accuracy, business justification and operational necessity.
• Verify that requisitions are supported by appropriate documentation, quotations, specifications and approvals.
• Confirm that requested goods and services fall within the approved Facilities Management scope.
• Ensure requisitions comply with delegated approval limits and the organisation’s approval matrix.
• Approve, reject or return requisitions for correction or additional information.
• Ensure that requisitions are approved before commitments are made to suppliers.
• Verify budget availability and the correct cost centre, general ledger account and expense classification.
• Assess the reasonableness of costs against market rates, historical expenditure, contracts and approved budgets.
• Identify opportunities for cost optimization, consolidation of purchases and avoidance of unnecessary expenditure.
• Monitor expenditure trends and escal potential budget overruns.
• Support Facilities Management cost-saving initiatives and financial reporting.
• Ensure compliance with procurement policies, sourcing procedures and applicable contractual requirements.
• Confirm that approved suppliers and valid contracts are used where required.
• Verify that competitive quotations or appropriate procurement justifications are available in line with internal policy.
• Identify potential duplicate requisitions, inappropriate purchases or irregular expenditure.
• Work with Procurement and Finance to resolve discrepancies and improve purchasing efficiency.
• Hard services: HVAC, electrical, plumbing, generators, lifts and building maintenance.
• Soft services: cleaning, catering, hygiene, landscaping and waste management.
• Security services, access control and visitor management.
• Occupational Health and Safety compliance and statutory inspections.
• Fleet management, vehicle maintenance and related operational services.
• Furniture, office equipment, consumables and workplace infrastructure.
• Planned preventative maintenance, corrective maintenance and emergency repairs.
• Business continuity, emergency preparedness and critical facilities requirements.
• Liaise with Facilities Managers, maintenance teams, Procurement, Finance, Risk and business units.
• Provide guidance to requisitioners on submission requirements and approval processes.
• Communicate approval decisions and outstanding requirements promptly.
• Resolve queries relating to requisition accuracy, budget availability and procurement compliance.
• Promote accountability, transparency and service excellence across Facilities Management.
• Continuous improvement to ensure effective service Adhere to agreed processes to deliver targeted operational results.
• Continuously strive to enhance and improve the Facilities & Corporate Procurement processes.
• Represent and market this process internally to peers and clients.
• Identify and report on Facilities & Corporate Procurement process issues Service delivery to ensure customer satisfaction.
• Provide customer services in line with quality and performance standards.
• Build positive customer relations and solve or...

Minimum Requirements

Matric. 2 years administration/ requisition approvals experience Computer literacy essential

The Recruitment Process:

TA Interview: This will be a discussion with our Senior Talent Acquisition Specialist to give you an understanding of our business, our culture & values and more context on the role. It will also allow us the opportunity to get to know you more and ensure OMI can meet your career aspirations. Panel Interview: This will be with 2 members of the Senior Leadership of the Hiring Team and 1 member of the HC Senior Team. Technical & Psychometric Assessments: These will depend on the role and will sometimes happen concurrently with Vetting through an external service provider, as well as Internal Verification. Final Feedback.

All About OMI:

https://www.oldmutual.co.za/about/old-mutual-insure/

Please note that, unfortunately, we cannot accept any applications after the closing date na Skills Action Planning, Building Design, Business Case Development, Business Requirements Analysis, Computer-Aided Design (CAD), Creative Design, Data Compilation, Data Controls, Data Management, Engineering Construction, Engineering Design, Futures Thinking, Solution Analysis, Survey Development Competencies Directs Work Drives Results Ensures Accountability Manages Complexity Optimizes Work Processes Plans and Aligns Tech Savvy Education Matriculation Certificate (Matric) (Required), NQF Level 7 - Degree, Advance Diploma or Postgraduate Certificate or equivalent Closing Date 29 October 2026 , 23:59 The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story! Old Mutual is a premium African financial services organisation that offers a broad spectrum of financial solutions to retail and corporate customers across key market segments in 14 countries. The lines of business include Life and Savings, Property and Casualty, Asset Management and Banking and Lending. We are rooted in our purpose of Championing Mutually Positive Futures Every Day and believe that a great customer experience is anchored in a great employee experience.