Rent Collections & Debtors Administrator

Excellerate JHI; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Excellerate JHI in Gauteng seeks a Debtors Administrator to manage rentals collections and maintain strong debtor accounts. You will process bank allocations, investigate credits, and prepare monthly landlord packs, ensuring healthy cash flow and accurate tenant data in SAP.

The role requires matric with Accountancy, solid MS Office skills, and at least 2 years’ rent collection experience. You will interact with tenants and attorneys to secure timely payments and keep detailed financial records.

Qualifications

• Matric with Accountancy as a subject.
• Strong technical background and skills.
• At least 2 years’ relevant experience in rent collection.
• Computer literacy (MS Office).

Responsibilities

• Financial Management & Allocations: Process bank allocations and journals to correct payments; Investigate, report, and resolve credit balances; Compile monthly disbursement packs, including invoices, adjustments, and utility schedules; Balance daily cashflow of incoming/outgoing payments and process landlord payments when required.
• Arrears & Collections: Conduct telephonic and email collections, updating arrears reports with action plans; Issue internal Final Demand Letters and liaise with attorneys for landlord-directed legal action; Recommend summons/legal proceedings and follow up on attorney accounts; Negotiate payment plans and acknowledgements of debt with tenants.
• Tenant & Legal Liaison: Manage deposit refunds and interest reversals where applicable; Process legal invoices, recover costs from tenant accounts, and ensure timely payments to attorneys; Maintain accurate tenant master data (addresses, contacts, etc.) in SAP.
• Utilities & Reporting: Upload consumption slips to portals before statement runs; Reconcile utility charges against DA Metering schedules and adjust pre-billing reports; Manage diesel recoveries, including journal processing and coordination with finance; Ensure tenant statements and utility advices are distributed promptly.
• Turnover & Compliance Reporting: Collect monthly tenant turnover figures and compile schedules for landlord packs and EXCO submissions; Prepare weekly arrears and landlord reports, ensuring deadlines are met.

Skills

Rent collection

Strong technical background

MS Office

Education

Matric with Accountancy

Tools

SAP

Job description

Excellerate JHI in Gauteng seeks a Debtors Administrator to manage rentals collections and maintain strong debtor accounts. You will process bank allocations, investigate credits, and prepare monthly landlord packs, ensuring healthy cash flow and accurate tenant data in SAP.

The role requires matric with Accountancy, solid MS Office skills, and at least 2 years’ rent collection experience. You will interact with tenants and attorneys to secure timely payments and keep detailed financial records.