Remote Virtual Assistant - Operations & Gifting Specialist

RemoteJobsOne; Johannesburg; Remote; ZAR 344,000 - 688,000; Full time

Job summary

RemoteJobsOne is seeking a proactive Virtual Assistant to support day-to-day operations for a distributed team. This fully remote role is open to candidates based in South Africa, with duties spanning scheduling, documentation, and administrative tasks.

You will own onboarding, team logistics, gifting operations for our internal team and clients, manage trackers and vendor relationships, and coordinate purchasing and expenses.

Qualifications

• 3+ years in administrative support or operations.
• Strong organizational and detail orientation.
• Proven written and verbal communication.
• Owns tasks with minimal direction.
• Able to work independently in a fast-moving environment.

Responsibilities

• Own scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.
• Own gifting operations across our team and clients.
• Source gifts and manage ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient information, orders, and vendors.
• Anticipate needs and drive tasks through completion.

Skills

3+ years admin experience

Organization

Communication (written & verbal)

Ownership & reliability

Research & problem solving

Independent worker

Handling sensitive information

Tools

Google Workspace

Slack

Job description

RemoteJobsOne is seeking a proactive Virtual Assistant to support day-to-day operations for a distributed team. This fully remote role is open to candidates based in South Africa, with duties spanning scheduling, documentation, and administrative tasks.

You will own onboarding, team logistics, gifting operations for our internal team and clients, manage trackers and vendor relationships, and coordinate purchasing and expenses.