Remote Real Estate Virtual Assistant

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 420,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Placements24 is seeking a proactive Remote Real Estate Virtual Assistant to provide comprehensive administrative and operational support. You will streamline workflows, manage schedules, handle client communications, and assist with marketing initiatives for a dynamic real estate business.

The role requires excellent communication, high organization, and the ability to work independently from a remote setting.

Qualifications

• Proven experience as a Virtual Assistant or admin support in real estate preferred.
• Strong understanding of real estate terminology and processes.
• Excellent organizational and time management skills with the ability to prioritize tasks.

Responsibilities

• Provide administrative support to real estate agents, including calendars, appointments, and meetings.
• Manage client communications via email, phone, and inquiries with timely, professional responses.
• Prepare real estate documents such as listing agreements, offers, and closing paperwork.
• Assist with property marketing: update listings, create social content, manage email campaigns.
• Conduct market research on property values and demographics.
• Maintain CRM with accurate client data and manage showings/logistics.

Skills

Virtual assistant experience

Real estate knowledge

Organizational skills

MS Office & Google Workspace

CRM experience

Communication skills

Tools

Salesforce

HubSpot

Google Workspace

Job description

About the Role

Our client is looking for a proactive and highly organized Remote Real Estate Virtual Assistant to provide comprehensive administrative and operational support. This fully remote position is perfect for an individual with exceptional organizational skills, a keen eye for detail, and a strong understanding of the real estate industry. You will be instrumental in streamlining workflows, managing schedules, handling client communications, and supporting various marketing initiatives. The role demands excellent communication skills, proficiency with digital tools, and the ability to manage tasks efficiently from a remote setting. You will work closely with real estate agents and brokers, helping them manage their day-to-day operations and enhance client service. This is a fantastic opportunity to contribute to a dynamic real estate business while enjoying the flexibility of a fully remote role, based anywhere. We value individuals who are self-starters and can seamlessly integrate into our virtual team environment.

Key Responsibilities

• Provide administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and coordinating meetings.
• Handle incoming and outgoing communications, including emails, phone calls, and client inquiries, ensuring timely and professional responses.
• Prepare and manage real estate documents, such as listing agreements, offers, and closing paperwork.
• Assist with property marketing efforts, including updating listings on various platforms, creating social media content, and managing email marketing campaigns.
• Conduct market research on property values, neighborhood demographics, and competitor activities.
• Maintain and update client databases (CRM systems) with accurate and timely information.
• Coordinate property showings and open house events, managing logistics and RSVPs.
• Assist with post-transaction follow-up and client relationship management.
• Troubleshoot and resolve administrative issues as they arise.
• Support ongoing projects and contribute to process improvements within the team.

Requirements

• Proven experience as a Virtual Assistant or in an administrative support role, preferably within the real estate industry.
• Strong understanding of real estate terminology and processes.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with CRM software (e.g., Salesforce, HubSpot) and real estate specific platforms is a plus.
• Exceptional written and verbal communication skills.
• Ability to work independently, proactively, and maintain confidentiality.
• High-speed internet access and a dedicated, quiet workspace.
• Tech-savvy with the ability to quickly learn new software and tools.
• Adaptable and willing to take on new responsibilities as needed.

Benefits

This fully remote position offers unparalleled flexibility and the opportunity to work from anywhere. Our client provides a competitive salary, potential for performance-based bonuses, and comprehensive benefits including health insurance and paid time off. You will have access to ongoing training and development, opportunities to expand your skill set within the real estate sector, and be part of a supportive and collaborative virtual team. Enjoy a great work-life balance while making a tangible impact on the success of our real estate business.