Remote Legal Executive Assistant | Growth & PTO Benefits

Job Duck, LLC; South Africa; Remote; ZAR 195,000 - 211,000; Full time

Benefits offered by this job

Paid time off

Parental leave

Professional development

Dedicated support

Job summary

Job Duck, LLC is seeking a highly organized Legal Executive Assistant to support attorneys in a fast-paced US-based legal environment. You will manage calendars, case statuses, and filings, ensuring deadlines are met with precision.

The role emphasizes process ownership, problem solving, and trusted operational partnership, offering meaningful impact and long-term growth. You will work remotely from South Africa with structured training, daily/weekly check-ins, and exposure to Clio, HubSpot CRM,

Qualifications

• Strong organizational and time-management abilities.
• Meticulous attention to detail in handling legal documents and calendars.
• Proactive communication and collaboration with attorneys, clients, and courts.

Responsibilities

• Updating case statuses based on docket activity and internal communications.
• Maintaining and updating Proofs of Service notes and service lists.
• Preparing draft legal filings using templates and minute orders once trained.
• Submitting filings for attorney review, filing with the court, serving opposing counsel, and circulating documents to clients.
• Maintaining and managing all legal calendars to ensure accuracy with court dockets.
• Managing Zoom integrations and scheduling virtual meetings for attorneys and staff.
• Scheduling LASC Connect Call reservations for upcoming hearings.
• Creating and managing contacts and matters within Clio.
• Covering intake calls when primary intake staff is unavailable.
• Circulating weekly reports of upcoming hearings, depositions, and active cases.
• Renaming, dating, uploading, and organizing documents according to internal filing standards.
• Monitoring court websites regularly and calendaring all hearings, trials, depositions, and deadlines.
• Ensuring Clio calendars remain synchronized with Outlook and removing incorrect floating entries.
• Drafting Proofs of Service for applicable matters.
• Circulating all incoming and outgoing correspondence to clients and internal team members.
• Updating and maintaining the case and trial list, including matter status changes.

Skills

Organizational skills

Attention to detail

Communication

Remote work readiness

Tools

Clio

HubSpot CRM

RingCentral

Outlook

Teams

Zoom

Job description

Job Duck, LLC is seeking a highly organized Legal Executive Assistant to support attorneys in a fast-paced US-based legal environment. You will manage calendars, case statuses, and filings, ensuring deadlines are met with precision.

The role emphasizes process ownership, problem solving, and trusted operational partnership, offering meaningful impact and long-term growth. You will work remotely from South Africa with structured training, daily/weekly check-ins, and exposure to Clio, HubSpot CRM,